mit bbm (ib) ipm-session 1.3

7/29/2019 Mit Bbm (Ib) Ipm-session 1.3

1/18

Review of Important QuestionsBBM(IB),IPM

Session-1.3


2/18

The word project was first used in or aroundthe sixteenth century and derives from the Latinprojicere (= throw forward).The Latin root thus suggests movement, a

trajectory, a certain relationship with space andtime.The implied process involves:

a point of departure used as a base, from which one throws oneself forward towards a goal.


3/18

A Project is a temporary attempt or endeavormade to produce some kind of a tangible orintangible result (a unique product, service,benefit, competitive advantage, etc.).

PMBOK defines a project as a temporary endeavorundertaken to create a unique product, service orresult. The temporary nature of projects indicatesa definite beginning and end. The end is reachedwhen the projects objectives have been achievedor when the project is terminated because itsobjectives will not or cannot be met, or when theneed for the project no longer exists.


4/18

The PMBOK Guide defines projectmanagement as the application of knowledge,skills, tools and techniques to projectactivities to meet project requirements. Inother words, it involves planning, organizing,monitoring and controlling the projectactivities in order to accomplish the projectrequirements.


5/18

Project management is a methodicalapproach to planning and guiding projectprocesses from start to finish. According tothe Project Management Institute, theprocesses are guided through five stages:initiation, planning, executing, controlling,and closing. Project management can beapplied to almost any type of project and iswidely used to control the complex processesof software development projects.


6/18

Program Management is the management (non-technical) of several projects at the same timetaking into consideration their interdependenciesas well the organization's goal. Program

Managers deal with Project Managers, as well asupper management/high profile stakeholders.

Project Management is usually about managing

one project and getting that project done. ProjectManagers deal directly with resources.


7/18

Program management is about defining andachieving organizational objectives throughthe management of complex projects andresources. It differs from projectmanagement as project management focuseson delivering a single project whereasprogram management coordinates multiple,related projects and operations towardachieving a common strategic objective.


8/18

Projects are unique: all projects stem fromnew ideas. They provide a specific responseto a need (problem) in a specific context.They are innovative.Projects are an adventure: every project isdifferent and ground-breaking; they alwaysinvolve some uncertainty and risk.

Projects can be assessed: projects areplanned and broken down into measurableaims, which must be open to evaluation.


9/18

Projects are limited in time and space: theyhave a beginning and an end, and areimplemented in a specific place and context.Projects are complex: projects call on variousplanning and implementation skills, andinvolve various partners and players.Projects are collective: projects are the

product of collective Endeavour. They are runby teams, involve various partners and caterfor the needs of others.


10/18

Projects have a purpose: projects haveclearly-defined aims and set out to produceclearly-defined results. Their purpose is tosolve a problem, and this involves analyzingneeds beforehand. Suggesting one or moresolutions, it aims at lasting social change.Projects are realistic: their aims must beachievable, and this means taking accountboth of requirements and of the financial andhuman resources Available.


11/18

Projects are made up of stages: projects havedistinct, identifiable stages.Projects have a definite start and end,meaning they have a defined duration.Projects have temporary teams of people,assembled or teamed to perform the specifictasks and these teams are generally

dismantled/disbanded after completion ofthe project.


12/18


13/18

Monitoring project progress and performance.Providing status reports to the project sponsor.Managing project training within the defined budget.Liaison with, and updates progress to, project steeringboard/senior management.

Managing project evaluation and dissemination activities.Managing consultancy input within the defined budget.Final approval of the design specification.Working closely with users to ensure the project meetsbusiness needs.Definition and management of the User AcceptanceTesting programme.Identifying user training needs and devising and managinguser training programmes.


14/18

Managing and leading the project team.Recruiting project staff and consultants.Managing co-ordination of the partners and workinggroups engaged in project work.Detailed project planning and control including:Developing and maintaining a detailed project plan.Managing project deliverables in line with the projectplan.Recording and managing project issues andescalating where necessary.

Resolving cross-functional issues at project level.Managing project scope and change control andescalating issues where necessary.


15/18

Standard Project InternationalProject

Remark

Scope Limited scope Much widerscope

To sourcetechnolgy,skills,resources.

Communication Simpler Complex Language andsocio-culturaldiversities.

Time Easy to manageless duration

Complex tomanage,largeduration

Traveling, Entry andexit visa issues, timezone differences, listof holidays

Cost Less costly More costly Higher labour ,managerial ,travel &lifestylemaintenance costs.

Currency impact.


16/18

Standard Project InternationalProject

Remark

Quality Acceptable Higherexpectations

Internationalqualitybenchmarking.

HumanResources Simpler Complex Travel, logistics,Facilities,Weather,Political &social issues.

Risk Low High Higherquality,Reputation,Political,HSErisks.


17/18

Construction of Bridge,Dam,Building,Mall,School,HospitalLaunching new productExpansion of factory capacityDeveloping a new softwareprogram/applicationDiversification

Implementation of SAP ERP System in anorganization


18/18

Launching a new pharmaceuticaldrug/medicineResearch and developmentLaunching a Corporate training centerLaunching a new Educational ProgramHollywood and Bollywood movie productionPlanning a students educational tour/picnic

mit bbm (ib) ipm-session 1.3

Documents