mp (lect 04) -- dr. imam baihaqi

8/10/2019 MP (Lect 04) -- Dr. Imam Baihaqi

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Definingthe Project

CHAPTER FOUR

Copyright 2011 by The McGraw-Hill Companies, Inc. llrights reser!e".

McGraw-Hill#Irwin


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Where We Are NowWhere We Are Now


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Defining the ProjectDefining the Project

Step 1: Defining the Project Scope

Step 2: Establishing Project Priorities

Step 3: Creating the Work reak!own Str"ct"re

Step #: $ntegrating the WS with the %rgani&ation

Step ': Co!ing the WS for the $nfor(ation

S)ste(


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Step 1: Defining the Project ScopeStep 1: Defining the Project Scope

* Project Scope+A !efinition of the en! res"lt or (ission of the project

,a pro!"ct or ser-ice for the client.c"sto(er,in

specific/ tangible/ an! (eas"rable ter(s0

* P"rpose of the Scope State(ent+o clearl) !efine the !eli-erables for the en! "ser0

+o foc"s the project on s"ccessf"l co(pletion

of its goals0

+o be "se! b) the project owner an! participants

as a planning tool an! for (eas"ring project s"ccess0


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Project Scope ChecklistProject Scope Checklist

10 Project objecti-e

20 Deli-erables

30 4ilestones#0 echnical re5"ire(ents

'0 6i(its an! e7cl"sions

80 9e-iews with c"sto(er


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Project Scope: er(s an! DefinitionsProject Scope: er(s an! Definitions

* Scope State(ents+Also calle! state(ents of work S%W

* Project Charter

+Can contain an e7pan!e! -ersion of scope state(ent

+A !oc"(ent a"thori&ing the project (anager to initiate

an! lea! the project0

* Scope Creep

+he ten!enc) for the project scope to e7pan! o-erti(e !"e to changing re5"ire(ents/ specifications/ an!

priorities0


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Step 2: Establishing Project PrioritiesStep 2: Establishing Project Priorities

* Ca"ses of Project ra!eoffs+Shifts in the relati-e i(portance of criterions relate!

to cost/ ti(e/ an! perfor(ance para(etersBudgetCost

ScheduleTimePerformanceScope

* 4anaging the Priorities of Project ra!eoffs

+Constrain: a para(eter is a fi7e! re5"ire(ent0

+Enhance: opti(i&ing a criterion o-er others0+Accept: re!"cing or not (eeting a criterion

re5"ire(ent0


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Project 4anage(ent ra!eoffsProject 4anage(ent ra!eoffs

FIGURE 4.1


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Project Priorit) 4atri7Project Priorit) 4atri7

FIGURE 4.2


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Step 3:Step 3: Creating the WorkCreating the Work

reak!own Str"ct"rereak!own Str"ct"re

* Work reak!own Str"ct"re WS

+An hierarchical o"tline (ap that i!entifies the

pro!"cts an! work ele(ents in-ol-e! in a project0+Defines the relationship of the final !eli-erable

the project to its s"b!eli-erables/ an! in t"rn/

their relationships to work packages0

+est s"ite! for !esign an! b"il! projects that ha-e

tangible o"tco(es rather than processoriente!

projects0


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;ierarchical;ierarchical

reak!own ofreak!own of

the WSthe WS

FIGURE 4.3

< his break!own gro"ps work

packages b) t)pe of work within a

!eli-erable an! allows assign(ent

of responsibilit) to an organi&ational

"nit0 his e7tra step facilitates a

s)ste( for (onitoring projectprogress !isc"sse! in Chapter 130


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;ow WS ;elps the Project 4anager;ow WS ;elps the Project 4anager

* WS+=acilitates e-al"ation of cost/ ti(e/ an! technical

perfor(ance of the organi&ation on a project0

+Pro-i!es (anage(ent with infor(ation appropriate

to each organi&ational le-el0

+;elps in the !e-elop(ent of the organi&ation

break!own str"ct"re %S0 which assigns project

responsibilities to organi&ational "nits an! in!i-i!"als

+;elps (anage plan/ sche!"le/ an! b"!get0

+Defines co(("nication channels an! assists

in coor!inating the -ario"s project ele(ents0


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Work reak!own Str"ct"reWork reak!own Str"ct"re

FIGURE 4.4


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Work PackagesWork Packages

*A work package is the lowest le-el of the WS0+ $t is o"tp"toriente! in that it:

1. Denes work what!.

". #denties time to complete a work package how

long!.$. #denties a time%phased &udget to complete

a work package cost!.

'. #denties resources needed to completea work package how much!.

(. #denties a person responsi&le for units of work who!.

). #denties monitoring points milestones!for measuring success.


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Step #:Step #: $ntegrating the WS$ntegrating the WS

with the %rgani&ationwith the %rgani&ation

* %rgani&ational reak!own Str"ct"re %S

+Depicts how the fir( is organi&e! to !ischarge its

work responsibilit) for a project0

Pro*ides a framework to summari+eorgani+ation work unit performance.

#denties organi+ation units responsi&le

for work packages. Ties the organi+ational units

to cost control accounts.


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$ntegration of$ntegration of

WS an! %SWS an! %S

FIGURE 4.5


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Step ':Step ': Co!ing the WS forCo!ing the WS for

the $nfor(ation S)ste(the $nfor(ation S)ste(

* WS Co!ing S)ste(

+Defines:

,e*els and elements of the-BS

rgani+ation elements

-ork packages

Budget and cost information+Allows reports to be consoli!ate! at

an) le-el in the organi&ation str"ct"re


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WS Co!ingWS Co!ing


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9esponsibilit) 4atrices9esponsibilit) 4atrices

* 9esponsibilit) 4atri7 94+Also calle! a linear responsibilit) chart0

+S"((ari&es the tasks to be acco(plishe! an!

who is responsible for what on the project0

,ists pro/ect acti*ities and participants.

Claries critical interfaces &etween unitsand indi*iduals that need coordination.

Pro*ide an means for all participants to *iew

their responsi&ilities and agree on theirassignments.

Claries the e0tent or tpe of authorit thatcan &e e0ercised & each participant.


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9esponsibilit) 4atri7 for a 4arket 9esearch Project9esponsibilit) 4atri7 for a 4arket 9esearch Project

FIGURE 4.6


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9esponsibilit) 4atri7 for the Con-e)or elt Project9esponsibilit) 4atri7 for the Con-e)or elt Project

FIGURE 4.7


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Project Co(("nication PlanProject Co(("nication Plan

* What infor(ation nee!s to be collecte!an! when>

* Who will recei-e the infor(ation>

* What (etho!s will be "se! to gatheran! store infor(ation>

* What are the li(its/ if an)/ on who has access

to certain kin!s of infor(ation>

* When will the infor(ation be co(("nicate!>

* ;ow will it be co(("nicate!>


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$nfor(ation Nee!s$nfor(ation Nee!s

* Project stat"s reports* Deli-erable iss"es

* Changes in scope

* ea( stat"s (eetings

* ?ating !ecisions

*Accepte! re5"est changes

*Action ite(s

* 4ilestone reports


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De-eloping a Co(("nication PlanDe-eloping a Co(("nication Plan

10 Stakehol!er anal)sis

20 $nfor(ation nee!s

30 So"rces of infor(ation

#0 Disse(ination (o!es

'0 9esponsibilit) an! ti(ing


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Shale %il 9esearch Project Co(("nication PlanShale %il 9esearch Project Co(("nication Plan

FIGURE 4.8


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@e) er(s@e) er(s

Cost accountMi!ston!

O"#ani$ation %"!a&'o(n st"uctu"! )O*+,

+co-! c"!!-

P"io"it /at"i0

R!s-onsi%iit /at"i0

+co-! stat!/!nt

P"oc!ss %"!a&'o(n st"uctu"! )P*+,o"& %"!a&'o(n st"uctu"! )*+,

o"& -ac&a#!

mp (lect 04) -- dr. imam baihaqi

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