2010-2011.p… · priority area idp objective objective code strategy indicator indicator code...

Priority Area IDP Objective

Objective Code Strategy Indicator

Indicator Code

Measurement Source

and Frequency Weight

Activity / Project Budget Vote No. Baseline

Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial

targetQ4 Deliverable

targetQ4 Financial

target Annual Target CustodianNo of KPI's

Provision of safe and portable water

921 384 people with access to

waterSDI OBJ 1 IND 1

Quarterly reports 5

Water supply projects 867,682 873052 N/A 883,772 N/A 899,903 N/A 921,384 N/A 921384

Director: Engineering 1

Prioritize rainwater harvesting in communities

750 Households having access to rainwater tanks

SDI OBJ 1 IND 2

Progress reports - Quarterly 5

Rainwater harvesting R2million

250 Households 350 acc 300,000 500 acc 750,000 650 acc R 1,200,000 750 acc

spent awarded amount ± R2

million750 Households

AccumulativeDirector:

Engineering 2

Investigate desalination of sea

water Completed Study

ReportSDI OBJ 1 IND 3

Progress reports - Quarterly 3

Desalination plant

feasibility study R400,000 0 Appoint SP 0

Literature Review R100 000 Draft Report R300 000 Final Report

Full Awarded Amount ±R400

000 Final ReportDirector:

Engineering 3

Investigate recycling of waste

waterStudy completed

in NxubaSDI OBJ 1 IND 4

Quarterly reports 3

Feasibility Study R 500,000 New vote NIL

TOR developed 0

SCM processes completed 0 Prelim report R100 000 Final Report


0001 feasibility

study for NxubaDirector:

Engineering 4

98% drinking water samples

taken that comply with prescribed standards

SDI OBJ 1 IND 5

Quarterly reports 4

Take samples, submit for testing and

follow-up non compliance 97% 97% 98% 98% 98%

98% Drinking Water

Director: Health &

Protection 5

55% of waste water samples

taken that comply with prescribed standards

SDI OBJ 1 IND 6

Quarterly reports 4

Take samples, submit for testing and

follow-up non compliance 4030175 24600 50% 52% 53% 54% 55% 55%

Director: Health &

Protection 6

Manage ground water resources

Adopted Ground water

management plan

SDI OBJ 1 IND 7

Quarterly reports 5

Develop Groundwater Management

Plan R 500,000 New vote Framework

in placeTOR

developed 0

Appointment of Service Provider 0 Prelim report R 100,000

Adopted Ground water

management plan


000

Adopted Groundwater Management

planDirector:

Engineering 7

Ensure all dams comply with the

necessary legislation

9 (Nine) dams that comply with

legislationSDI OBJ 1 IND 8

Quarterly reports 5

Dam safety inspections and develop

operating rules R1,615,000 NIL

TOR developed 0

Appointment of Service Provider 0

Prelim reports on 5 Dams R 150,000

Final reports on 9 dams as awarded

Full awarded amount spent ±R1,615,000

Complete safety Inspections on

all dams as awarded


Investigate and implement innovative

technological interventions

3 (Three) innovative

plant/system implemented

SDI OBJ 1 IND 9

Quarterly reports 3

Implement innovative

plants

Funding remains with the funder =

DST NIL Appoint SP N/AFirst plant complete N/A

Second plant complete N/A

Third plant complete N/A

Three plants complete


Compliance of water services authority with drinking water

quality standards

Compliance with drinking water

quality management standards for treated water

SDI OBJ 1 IND 10

Quarterly reports 5

Operate Water

Treatment Works

Effectively

Amatola Water Operating

Budget 97% 97%Operating

budget 97%Operating

budget 97%Operating

budget 97%Operating

budget 97%Director:

Engineering 10

Implement alternative

technologies for catchment and

storage of water

Complement report on research

SDI OBJ 1 IND 11

Quarterly reports 3

Research Report R300 000 NIL

Contact WRC/CSIR for research

Appoint service

providers R4000Draft report

ready R104,000 accFinal report

ready

Awarded amount spent

±R300,000Research Studies


Sanitation Provision

To ensure reduction of

sanitation backlog by 20% in 2012 SDI OBJ 2

Fast-track completion of accelerated

sanitation project (ASAP) phases

40% households with adequate

sanitationSDI OBJ 2 IND 1

Quarterly reports 5

Area Wide Sanitation

Projects(Mnquma Phase

1A and Kotana

Phase 2) N/A (MIG) New vote 33%33.32%

accumulative N/A35.11%

Accumulative N/A35.11%

Accumulative N/A40%

Accumulative N/A40%

Accumulative Director:

Engineering 12

SERVICE DELIVERY BUDGET AND IMPLEMENTATION PLAN

YEAR : 2010/2011

KPA: Basic Service Delivery & Infrastructure Investment KPA Weight 20%

102,500 102,500

Water Provision

To provide quality and sustainable

drinking water, in an integrated manner, to all

consumers in the district by 2014. SDI OBJ 1

Implement continuous drinking

water and waste water quality

monitoring program

102,500R 410000 102,500

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Municipal Health

To provide a comprehensive municipal health service throughout the district on a continuous basis SDI OBJ 3

Build environmental pollution control capacity within

MHSCapacitated

MHSSDI OBJ 3 IND 1

Quarterly report 1

Identify training

providers, suppliers and

procure equipment R 300000 4030175012 0

Conduct analysis and

costing R 0Training of

staff R 50000

Procure required

resources R 200000

Implementation of environmental

pollution program R 50000

Enhanced capacitating

Director: Health &

Protection 13

Verification of infrastructure

backlog

Completed detailed backlog verification study

for the DistrictSDI OBJ 4 IND 1

Progress report -

Quarterly 5

Detailed Backlog

verification study R 500,000 New vote 0

TOR developed 0 Appoint SP 0 Draft Report R 100,000

Final Verification Report

Full awarded amount

±R500,000 1Director:

Engineering 14

Develop implementation

plan to eradicate backlog for water

and sanitationApproved 3 year

capital planSDI OBJ 4 IND 2

Approved plan-

Annually 4

Development of

Implementation Plan for Water and Sanitation Annually N/A -

09/10 Capital plan

Monitor exp on both MIG and internally

funded programmers and prepare

Q1 reportn/a, measured

elsewhere

Monitor exp on both MIG and internally

funded programmes and prepare

Q2 reportn/a, measured

elsewhere

Submit draft 3-year capital

plann/a, measured

elsewhereSubmit final 3-

year capital plann/a, measured

elsewhereSubmit final 3-

year capital planDirector:

Engineering 15

Develop and implement

refurbishment program

Approved refurbishment

plan and implementation

programSDI OBJ 4 IND 3

Quarterly reports 5

Refurbishment 28,499,256 1

Approved refurbishment

plan 0

Appoint Service

Providers 0

Draft refurbishment

report R 10,000,000

Final refurbishment

reportFull awarded amount spent 1


3 Account fliers and posters

SDI OBJ 5 IND 1

Quarterly reports 3

Development of fliers and

posters 150,000 0510175 03000 31st Flier and

Poster 50,0002nd Flier and

Poster 50,0003rd Flier and

Poster 50,000 3 per annumStrategic Manager 17

15 School visits to promote water

conservationSDI OBJ 5 IND 2

Quarterly reports 3

Arrange school visits,

education lessons on

water conservation 100,000 155017515500.00 2 3 Schools 25,000 6 Schools 25,000 9 Schools 25,000 15 Schools 25,000 15

Strategic Manager 18

Enhance recycling of waste in local municipalities

Recycling initiatives

undertaken in Mbashe and

MnqumaSDI OBJ 6 IND 1

Quarterly reports 1

Recycling of Waste

Recycling program at Ngqushwa

Progress Report 0

Progress Report 0

Progress Report 0 Progress Report 0

Mbhashe and Mnquma


Promote partnerships in

waste management

Partnerships entered into with

Mnquma and Ngqushwa

SDI OBJ 6 IND 2

Quarterly reports 3

Formalize partnership with CBO

Recycling program in Ngqushwa

Signed agreement with CBO N/A

Start waste recycling N/A

Quantify waste

recycled N/A

Report on Waste Recycled

to Council N/A

Recycling in Ngqushwa and

MnqumaDirector:

Engineering 20

Maintenance of regional waste sites

1 Regional waste site maintained

SDI OBJ 6 IND 3

Quarterly reports 3

Maintenance of regional waste site 1

Conclude SCM

processes to get SP on site 0

Start operationalisi

ng the site 770,555Continue with

operations R 3,467,500Continue with

operations

Full Awarded Amount

±R7675554Waste Site Operated


Ensure all permitted waste

sites are operated to permit conditions

Capacity building & Initiatives on

LM'sSDI OBJ 6 IND 5

Quarterly reports 3

To assist LM's with

operation of landfill sites in order to

comply with permits R250,000 - 0


Waste management training and

waste conference. R 167,000

Organize supervisory level training

for waste managers of

LM's N/A

Provide supervisory level

training for waste managers

of LM's

Full Awarded Amount ±

R250,000 acc

Basic Waste management

training, conference and

supervisory training


Designing and documentation for

the planned local/sub regional waste sites and

associated waste transfer stations

Partial Construction of 3

sub-regional/transfer

stations constructed

SDI OBJ 6 IND 6

Quarterly reports 3

Feasibility Study,

Design and construction

of civil building works to Mbashe,

Mnquma and Great Kei

LM's. R1,5m 3 Votes 0

Complete Feasibility Study and Specialist Service

Provider for Designs / Tender

Documentation N/A

Appointment contractor for

GKM R40,000

Appoint Contractor[s] Mbashe and

Mnquma R290,000

Construction and Progress

Report

Full awarded amount ±R1,5m

Completion of GKM, other 3

ongoingDirector:

Engineering 24

0Specifications

developed

Service Provider

appointed

Fencing project started

Director: Engineering 22R 100,000

Fencing of waste site

Nkonkobe as well as

Amahlathi composting site

complete

Awarded Amount

±R420,000

Fencing of Nkonkobe Waste site complete

Support maintenance of

waste sites2 Maintenance

projectsSDI OBJ 6 IND 4

Quarterly reports 3

Fencing and securing

waste disposal sites R 420,000 -

Waste Manageme

nt

To facilitate provision of

compliant waste management by

local municipalities in

the district by 2012

SDI OBJ 6

R 7,705,554 -

Communication of drought to

communities

Water Infrastructu

re developme

nt

To develop mechanisms to ensure effective management of

water infrastructure by

2012 SDI OBJ 4

Drought and

Disaster Manageme

nt

To ensure institutionalisation

of disaster risk management SDI OBJ 5

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


3 New non-motorised Public

Transport projects

implementedSDI OBJ 8 IND 1

Quarterly reports 3

Public Transport

Facilities at Keiskamahoek, Elliotdale, Willowvale and non-motorised

facility

R8million for 4 new projects + R13,9 million to

complete B'Worth 2010

facility 11

SCM processes

complete and Consultants appointed on new projects.

B'Worth project under construction R1,200,000

Designs complete and

appoint Contractors

on new projects. B'Worth continue

construction R4,560,000

Construction ongoing on all

projects R11,960,000

Four new projects + B'Worth

completed

Awarded amounts spent ± R21,9 million

Four projects B'Worth added, total 15 projects

accDirector:

Engineering 26

Land reform settlements with public transport

facilities SDI OBJ 8 IND 2

Quarterly reports 1

Provision of Public

Transport Facilities N/A

Intergrated Transport

PlanProgress Report N/A

Progress Report N/A

Progress Report N/A Progress Report N/A

All plans to provide for transport facilities


Local amenities

To ensure ADM households have access to basic local amenities within a 2km

walking distance by 2022 SDI OBJ 9

Provide support of social amenities to

viable and sustainable human

settlements in demarcated areas

3 Amenities (Sports Fields) developed in demarcated

areasSDI OBJ 9 IND 1

Quarterly reports 2

Develop amenities R3,4m Various Votes 31

TOR developed

and Service Providers appointed 0

Designs complete and

tender documentatio

n started R150,000Construction

ongoingR1,460,000

accumulativeComplete

construction

Full Awarded ±R3,4m

accumulativeConstruction

CompleteDirector:

Engineering 28

Indigent Support

To ensure 60 000 qualifying indigent consumers are registered on ADM indigent

register by 2012SDI OBJ

10Door to door campaigns

12 000 Approved and registered

indigentsSDI OBJ 10 IND 1

Quarterly reports 4

Indigent Policy

Implementation 2,584,215 883083000169 4,000 3,000 602649,45 3000 864670,95 3000 576447.3 3000 576447.3 12,000

Chief Financial Officer 29

44 awareness and capacitation

sessionSDI OBJ 11 IND 1

Quarterly Reports 2

Conduct awareness at

school, capacitate

staff & volunteers 44

11 Accumulative

11 Accumulative

11 Accumulative 11 Accumulative 44

Director: Health and Protection Services 30

Resource Support provided

to LMs SDI OBJ 11 IND 2

Quarterly Reports 2

Assess requirements and procure equipment

and training NILDetermine

needsPrepare

specification

Appointment of Service Provider

Delivery of Equipment to

LM'sBetter resourced

LMs


Conduct inspections to

ensure compliance with SANS 10090 &

100400

40 Compliance certificates

issuedSDI OBJ 11 IND 3

Quarterly Reports 4

Inspect for compliance,

issue certificates 0 N/A 40 10 0

20 Accumulative 0

30 Accumulative 0 40 Accumulative 0 40


Disaster Management

Facilitate Disaster Risk Management in the District

SDI OBJ 12

Establish a district disaster

management centre as per

national standards

District disaster management

centre established

SDI OBJ 12 IND 1

Quarterly reports 2

Monitor implementati

on of the project in

conjunction with

Engineering services 5,800,000 980680641569 20% Foundation R 1,160,000 Wall plate R1,1740,000 Roof R 2,900,000 Finishes

R 5,2220,000 (10%

Retention) Centre complete

Directors: Engineering and Director

Health & Protection Services 33

Various Votes

25

Housing Backlog

eradication

Director: Land, Human

Settlements & Economic

DevelopmentAgency

function - 9 0

Housing Quarterly Progress Reports 0



Housing Quarterly Progress Reports

not yet recieved 0 LGTA 0 0 0 0

Transport

To ensure provision of

integrated public transport

infrastructure by 2014 SDI OBJ 8

Implement integrated transport

plan

Fire Services

Provide effective and efficient fire fighting services

SDI OBJ 11

Provide awareness, capacitation &

support to communities and

LMs

Housing backlog - Human

Settlements

To fast-track the completion of outstanding

housing projects by June 2011 SDI OBJ 7

Leverage necessary

resources to top up required resources

to complete the stalled projects

Approved ADM functions for

Housing DeliverySDI OBJ 7 IND 1

MEC Gazette on amended functions 1 98

Implementation of

Housing Projects 0

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


16 Capacity building

initiatives undertaken

SDI OBJ 12 IND 3

Quarterly Reports 2

Conduct capacity

building and awareness campaigns R 450000 883083003669 12 initiatives 6 R 200000 4 R 150000 2 R 50000 4 R 50000 16 initiatives


Human Settlement

s

To facilitate the development of sustainable and

viable settlements within the district

by 2014SDI OBJ

13

Implementation of housing projects according to the

agreed programme

50 000 Housing Beneficiaries

registeredSDI OBJ 13 IND 1

Quarterly Reports 1

3 000 Beneficiary Approvals

through sales administration by Province 0 0

4770 Beneficiaries Approved

1 000 beneficiary approvals 0




3 000 beneficiary approvals


Settlement and Economic

Development 37

Tourism

To Promote Tourism Within

the District SDI OBJ

14

Implementation of tourism Master

Plan

Construction of ADM Craft

CentreSDI OBJ 14 IND 1

Quarterly Reports 2

Costing, Designs and

Survey Reports

R1.2million from DEDEA 98 ADM Land

Project Manager and

Technical Team

Appointed 0

Preliminary Designs

Costed and Quarterly Reports R400,000

Quarterly Report and

Detailed Design

Approved R400,000

Quarterly Report and Contractor Appointed R400,000

Contractor Appointment

Directors : Engineering & Land Human Settlement &

Economic Development 38

Enterprise Developme

nt

To create enabling

environment for business in the

DistrictSDI OBJ

15implementation of SMME Strategy

Establishment of Incubation Centers

SDI OBJ 15 IND 1

Quarterly Reports 2

Equipment purchase for Butterworth, and Board

Establishment 0 N/A

SMME Strategy

identification of equipment

list 0purchase of equipment 0

Establishment of Board 0

development of Selection criteria

for Incubation Centers 0

Incubation Centers

Director: Land Human


Development 39

Implementation of Agricultural Plan

projects

Cropping machinery acquired

SDI OBJ 16 IND 1

Quarterly Reports 1

Identification and purchase

of material 0 N./AAgricultural

PlanNeeds

Analysis 0

Purchase cropping

machinery 0stakeholder identification 0

Delivery of machinery 0

Agriculture material



Development 40

Effective support of Agriculture projects

Production and Water

Harvesting Equipment

SDI OBJ 16 IND 2

Quarterly Reports 1

Supporting Agriculture

Projects 0 N/AAgricultural

PlanNeeds

Analysis 0Approved List per LM area 0

Purchase of Equipment 0 Support Report 0

Agriculture Equipment



Development 41

Effective management and maintenance of

Tractor & Retractor Equipment

Proper management of

TractorsSDI OBJ 16 IND 3

Quarterly Reports 1

Tractor Management 0 N/A

Tractor Policy Audit Report 0

Identification of

Maintenance areas 0

Maintenance Report 0

Maintenance Report 0

Tractor Management



Development 42

Environment

To mainstream environment

within the DistrictSDI OBJ

17Implementation of

the EMSPelargonium

ProjectSDI OBJ 17 IND 1

Quarterly Reports 2

Implementation of 3

Arable Land Sites 0 N/A

Environmental

Management Strategy

Progress Report 0

Progress Report 0


Pelargonium project



Development 43

Disaster Manageme

nt

Facilitate Disaster Risk

Management in the District

Provide disaster risk prevention, management, response and rehabilitation

services to the ADM community.

SDI OBJ 12

Agriculture

To increase ADM's role

towards Agriculture &

livelihood programmes

SDI OBJ 16

35

Disaster prevention

response and rehabilitation

initiatives undertaken

SDI OBJ 12 IND 2

Quarterly Reports 2

Report on Response to

incidents Needs driven

Respond to disaster incidents R 800 000 Needs Driven

Director: Health and Protection Services883083003069

Needs driven







of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Contain Heritage resource

conservationSDI OBJ 18 IND 1

Quarterly Reports 2

Research and

Exhibition of Dispossession Memorial

Park R200 000 882582502169Heritage Strategy


Research Report R50 000

Open Air Exhibition

Report R50 000Unveiling Open Air Exhibition R100 000

Open Air Exhibition



Development 44

Armed Struggle Living Museum and Open Air

ExhibitionSDI OBJ 18 IND 2

Quarterly Reports 2

Armed Struggle Living

Museum and Open Air Exhibition 0

Heritage Strategy

Land Subdivision &

Rezoning support by

ADM Council 0EIA Scoping

Report 0Architectural

Designs 0

Final Report on LSR, EIA &

Designs 0

Final Report on LSR, EIA &

Designs



Development 45

E.Z.K. Matthews & Nxuba,

Mxenge and Jabavu Heritage

Sites Rehabilitated

SDI OBJ 18 IND 3

Quarterly Reports 2

Rehabilitation of sites R250,000 88 03 80 34 13 69

Heritage Strategy

List of Sites approved by

Council 0

Social Facilitation

Report R50 000Architectural

Designs R100 000Final Renovation

Report R100 000Rehabilitated Heritage Sites



Development 46

Establishment of Heritage Resource

CentresS.E.K. Mqhayi

Established HRCSDI OBJ 18 IND 4

Quarterly Reports 3

S.E.K. Mqhayi Legacy

Resource Centre

development R200 000 88 25 82 50 20 69Heritage Strategy

Business Plan in place R50 000

Conference Report R50 000

Consolidated Report R50 000

Resource Centre progress

Report R50 000

Heritage Resource

Centre



Development 47

Implementation of Air Quality Pollution

Prevention Plan

Air Quality Management programmes implemented

SDI OBJ 19 IND 1

Quarterly Reports 2

Air Quality management 0 N/A

Annual Report

Quarterly Report 0

Quarterly Report 0

Quarterly Report 0

Quarterly Report 0

Air Quality management

Director : Health &

Protection 48

Implementation of Waste

Management Plan

6 Waste Sites assessed and

monitoredSDI OBJ 19 IND 2

Quarterly Reports 2

Waste Management 0 N/A 5

Report on 2 Sites

Assessed 0

Report on 4 Sites

Assessed 0

Report on 5 Sites

Assessed 0Report on 5

Sites Assessed 0

11 Waste Management

Sites assessed

Director : Health &

Protection 49

Disaster

Contribution to Disaster

ReductionSDI OBJ

20

Implementation of Disaster

Management Framework

Beneficiaries assisted with

reliefSDI OBJ 20 IND 1

Quarterly Reports 1

Relief Programmes R 1,800,000 403017505800

Disaster Plan

Comprehensive District

Assessment Report Needs Driven

Procurement of Relief Material Needs Driven

Delivery of Relief

Material Needs DrivenDelivery of

Relief material Needs DrivenRelief

Programmes

Director : Health &

Protection 50

implementation of Fire Protection Plan

30 Inspections conducted

SDI OBJ 21 IND 1

Quarterly Reports 2 Inspections 0 N/A

60 Inspections

15 Inspections

Report 0

20 Inspections

Report 0

25 Inspections

Report 0 30 Inspections 0 Fire Protection

Director : Health &

Protection 51

Establishment of 2 Satellite Fire

Stations Fire StationsSDI OBJ 21 IND 2

Quarterly Reports 2

Fire Stations development

R2.4million excluding VAT

980680644769 & 980680644869

2 Tenders have now

closedContractors Appointed N/A

Portals Erected

50% R1.2 million

Construction Report

Complete Snagging

75% R1.8 million 100% Complete

Full Awarded Amount ±R2.4

million2 Fire Stations

complete

Directors : Engineering and Health &

Protection 52

Asset Manageme

nt

To ensure ADM Assets are adequately

managed and monitored

SDI OBJ 22

To ensure Property Management of

Assets111 Properties

managedSDI OBJ 22 IND 1

Quarterly Reports 3

Management of Assets 400,000 882081869

111 Properties

Maintenance Report R65 000




Property Management

Director : Corporate Services 53

Solid Waste

To ensure all have access to legal waste services

SDI OBJ 23

Maintenance of regional waste sites

Regional waste sites maintained

SDI OBJ 23 IND 1

Quarterly Reports 2

Waste Management R7,705,554 New Vote

1 Waste Site

Maintained


Maintenance Quarterly Report R770,000

Maintenance Quarterly Report R3,400,000

Maintenance Quarterly Report

Awarded Amount

±R7,705,554

Waste Site Managed by

Service Provider

Director : Engineering

Services 54

Supply Chain

Management

To streamline SCM in the

DistrictSDI OBJ

24

Monitor implementation of Procument Plan

Production corrections on

deviationsSDI OBJ 24 IND 1

Quarterly Reports 2

Deviation Management NIL N/A SCM Policy

Variance Report 0

Variance Report 0

Variance Report 0 Variance Report 0

Deviations Report on SCM


Implementation of Heritage Strategy

Heritage

To ensure management of

Heritage resources

SDI OBJ 18

Municipal Health

Promote Integrated

Municipal Heath System

SDI OBJ 19

Fire

Enhance provision of fire services within

the DistrictSDI OBJ

21

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Telephone Manageme

nt

To ensure maximum

accessibility to ADM

SDI OBJ 25

Upgrading of ADM telephone system

5 Upgrade of the system

SDI OBJ 25 IND 1

Quarterly Report 4

Telephone System

Upgrading NIL 200517531100

Service Provider

Appointed

Quarterly Report on

Maintenance 0

Quarterly Report on

Maintenance 0

Quarterly Report on

Maintenance 0Quarterly Report on Maintenance 0

Maintained System

Director: Corporate Services 56

Human Resources

To create a safe and healthy

working environment

SDI OBJ 26

Create awareness by co-coordinating information sharing session on medical

aid benefitsInformation

SharingSDI OBJ 26 IND 1

Quarterly Reports 2

Awareness Program NIL NIL

HRD Strategy

1 Session Held R 0.00

2nd Session Held 0

3rd Session Held 0

4th Session Held 0

Medical Aid Session


Fleet Manageme

nt

To manage and monitor usage of

ADM fleetSDI OBJ

27Review of fleet

management policy

Review Fleet Management

PolicySDI OBJ 27 IND 1

Quarterly Reports

Fleet Management

Policy R100 000 88583500169

Fleet Managemen

t PolicyApproval by

council R 0.00Implementaation Workshop R70 000

Implementation Workshop R30 000

Monitor Implementation 0

Implementation of Adopted Fleet

mangement Policy


Facilitate land and housing

management support services at

LM'sLM's Housing

analysis ReportSDI OBJ 28 IND 1

Quarterly reports 0

Production of Housing

Status Quo on LM's Report NIL N/A

Lan Admin Capacitation

Plan

Development of

Questionnaire 0

Housing analysis

Report on LM's 0 Draft Report 0

Report on Housing Status

Quo on LM's 0Housing Status

Quo Report Strategic Manager 59

Facilitate Engineering

support at LMs

Developed Management and

maintenance system at 2 LM's

SDI OBJ 28 IND 2

Quarterly report 2

Pavement management

and maintenance system for

LM's R400,000 88 2082001069 NIL

Development of Terms of Reference NIL

Appointment of a service

provider NILProgress

report NIL

Developed Management

and maintenance

system at 2 LM's R400,000

Developed Management

and maintenance system at 2

LM'sStrategic Manager 60

Business continuity

To ensure ADM security in the

event of disaster by 2012

SDI OBJ 29

Establish an appropriate site for

recovery Identified siteSDI OBJ 29 IND 1

Quarterly reports 1 Recovery site

NIL (Allocated to Corporate

Services) N/A NIL

Appoint service provider 0

Quarterly report 0

Quarterly report 0

Close out site report 0 Identified site


Communications

To enhance communication in all ADM Programmes

SDI OBJ 30

Facilitate Strategic interaction/engage

ment with ADM communities with

regard to all council business

information

Establish electronic

mechanism for Council activities

SDI OBJ 30 IND 1

Quarterly reports 2

Installation of Bulk SMS Service

NIL N/A NILProgress Report 0.00

Progress Report on the

installation and usage

report

0

Usage Report

0

Usage Report

0

3


12 Reports on corrections made to deviations by

departmentSDI OBJ 31 IND 1

Quarterly reports 4

Monthly Reports NIL N/A SCM Policy 3 Reports 0.00 3 Reports 0 3 Reports 0 3 Reports 0

12 Monthly deviation reports

processedChief Financial

Officer 63

Cleanse the databases of

service providersSDI OBJ 31 IND 2

Quarterly reports 3

Number of cleansed

databases R 250,000 880380322069 3 Databases

Appoint Service Provider 0.00 1 0 2 0 3 R250 000

Cleansed Databases


Maintenance of Contracts Register

SDI OBJ 31 IND 3

Quarterly reports 3

A Register maintained reflecting all information regarding contracts awarded NIL N/A SCM Policy

Supporting documentatio

n checklist 0.00 Register 0 Register 0 Register 0

Progress Report on contract

administration as attached


Recording of the valuation of

infrastructure assets physical verified by O&M

Updated Fixed assets register

SDI OBJ 32 IND 1

Quarterly report 4

Valuation of medium and

low confidence schemes

completed NIL N/AAsset

Register

Asset Identification

List 0Progress Report 0

Progress Report 0

Approved Fixed Asset Register 0

Updated Fixed Assets Register


Physical verification and condition

assessment of all assets annually

Impairment Assessment and

condition analysis

SDI OBJ 32 IND 2

Quarterly report 3

Updated Fixed Assets

Register R80 000 252017504000Asset

RegisterProgress Report 20 000

Progress Report 20 000

Progress Report 20 000 Progress Report 20 000

Updated Fixed Assets Register


Supply Chain

Management

To ensure ADM has streamlined

and efficient Supply Chain Management

SDI OBJ 31

Monitor implementation of procurement plan

To ensure LM's are fully

capacitated to effectively render services that are

within their powers and functions

Asset manageme

nt

To ensure that all assets (INFRA) owned by ADM are captured on

the asset registerSDI OBJ

32

SDI OBJ 28

Support to Local

Municipalities

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Asset management

To ensure that all assets (INFRA) owned by ADM are captured on the asset register

SDI OBJ 32

Water stock on hand determined at year end based on engineering best

practiceWater stock on

hand per schemeSDI OBJ 32 IND 3

Quarterly report 3

Service provider to determine

water stock on hand R300 000 252017504000

Water Stock on hand TOR in place 0.00

Progress Reoprt 0

Service Proivider Appointed 0

Service provider determine water stock on hand 300 000

Water Stock on hand


Indigent Support

To ensure all indigent

SDI OBJ 33

Develop an indigent register

Complete indigent register

SDI OBJ 33 IND 1

Quarterly report 3

Utilise community members to do house to

house campaigns to

complete registration for indigent status on a completed

forms basis. Targeting 24 000. Split per

ward per town within each LM. R2.5m

Operational Budget

4 300 Indigents already

identified

Indigent Progress Report R166 667




Complete Indigent Register


of 37

Priority Area IDP Objective Objective

Code Strategy Indicator Indicator Code

Measurement Source

and Frequency

Weight Activity / Project Budget Vote No. Baseline

Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target

Q4 Deliverable target

Q4 Financial target Annual Target Custodian No. of

KPI's

Facilitate and coordinate

development of municipal by-laws

Approved by-laws

MTI OBJ 1 IND 1

Quarterly reports 5

By-law enforcement plan for LMs 200,000 New Vote Number By-Laws

Status quo report on list of active by-

laws 50 000

Powers & functions report on

outstanding by-laws 0

Draft by -laws report 50 000

Updated By-laws register 100 000

Approved by-laws

Municipal Manager 70

Implementation and enforcement of all

by-lawsReduction of by-law infringements

MTI OBJ 1 IND 2

Quarterly reports 3

Conduct inspections and serve notices for

non-compliance NIL N/A By-Laws

Assessment report NIL




4 Assessment reports

All relevant HODs 71

Development and review of integrated development plan

Adopted Integrated

Development Plan

MTI OBJ 1 IND 3

Council resolution -

annually 5

Integrated development

planning NIL 226 10/11 IDPIDP Process

Plan 50,000

Situational Analysis Report 100,000 Draft IDP 500,000 Final IDP 1,342,000

11/12 IDP review


Operationalise Performance Management System

Adopted reviewed

Performance Management Framework

MTI OBJ 1 IND 4


annually 5Review PM Framework; NIL 227

PMS Framework

action plan developed 10,000

Identification of gaps 50,000

Draft Framework 300,000

Adopted reviewed PM Framework 750,000

Adopted PM Framework


Performance assessment

reportsMTI OBJ 1 IND 5

Quarterly reports 5

Conduct performance assessment NIL NIL

PMS Framework

1st Quarter Assessment

report 0

2nd Quarter Assessment

report 0

3rd Quarter Assessment

report 0 0 4 reports All HODs 74

Procedure manual for AAs &

PPsMTI OBJ 1 IND 6

Quarterly reports 5

Cascading of PMS R 120 000 882082003690

PM Framework

Procedure manual for AAs & PPs NIL

Monitoring & Evaluation on Implementatio

n Report NIL

Monitoring & Evaluation on Implementatio

n Report NIL

Monitoring & Evaluation on

Implementation Report

Procedure manual for AAs

& PPs


Consolidate Departmental AAs and PPs


Quarterly reports 5

Develop and consolidate monthly AAs

& PPs NIL NILPM

Framework

1st Quarter AAs & PPs

report 0

2nd Quarter AAs & PPs

report 0

3rd Quarter AAs & PPs

report 04th Quarter AAs

& PPs report 0 4 reports All HODs 76

Development of the Annual report

Adopted annual report

MTI OBJ 1 IND 8


annually 5

Coordinate development

of annual report 250,000 1535

08/09 annual report

Action plan developed NIL

Draft 09/10 annual report NIL

09/10 annual report

approved n/a

Printed & distributed 09/10

annual report 250,00009/10 annual

reportStrategic Manager 77

Development of Oversight report Council report

MTI OBJ 1 IND 9


annually 3 NIL N/A

09/10 oversight

report

Quarterly report on Oversight Committee

Sitting 0


Sitting 0


Sitting 0


Sitting 0Oversight

ReportStrategic Manager 78

Compliance with Code of Conduct

for CouncilorsReports to

councilMTI OBJ 1 IND 10

Quarterly reports 3

Code of Conduct

Development NIL N/A 09/10 report

Circulation of Code of Conduct 0

Solicit Code of Conduct

Report 0Draft Code of

Conduct 0Adopted Code of

Conduct 0 4 per annumStrategic Manager 79

Development of the Budget according

to National Treasury

Regulations Adopted BudgetMTI OBJ 2 IND 1

Council Resolution -

annually 3

Budget reporting in

terms of applicable legislation 50,000 253017500400

10/11 Budget

Table Budget process plan 25,000

Quarterly Financial Report

Mid-year review,

adjustment & Draft Budget 12,500 Adopted Budget 12,500 11/12 Budget


Ensure all invoices are paid within 30 days of receipt in

line with Circular 49 of the MFMA

Updated register and monthly


Monthly reports 3

Implementation and

maintenance of invoice

register and invoice

payment age analysis report NIL N/A

Register in place 3 reports 0 3 reports 0 3 reports 0 3 reports 0 12 reports


KPA: Municipal Transformation and Institutional Development KPA Weight 20%

Municipal Governanc

e

To ensure compliance with

applicable legislation, regulations, policies and

procedures on an ongoing basis

MTI OBJ 1

Budget Reform

To ensure sound and sustainable management of

Municipal Finances

MTI OBJ 2

Cascading of PMS to levels below

Section 57 Managers through

AAs and PPs

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


To ensure development of each sector plan per priority need

identified MTI OBJ

3

Coordinate development of all

sector plans, strategies and

policies Status quo

sector plan reportMTI OBJ 3 IND 1

Sector plan report -

Quarterly 5

Development of an analysis

report 10,000Operational

Budget

10/11 IDP sector plan

chapter

Sector plan assessment

report NIL


report 3,000


report 3,000


report 4,000

4 sector plan reports per

annumStrategic Manager 82

To ensure comprehensive management of

heritage resource in the district

MTI OBJ 4

Review of Heritage Resource

Management Strategy

Adopted Reviewed HRMS

MTI OBJ 4 IND 1

Annual report 3

key milestones

towards reviewing heritage

resources management

strategy 0 N/A

Heritage Resource

Management Strategy

Pre-Planning Report 0

Situational Analysis 0 Draft HRMS 0 Final HRMS 0

Adopted Reviewed Heritage

Resources Management

Strategy



Development 83

Review of Environmental Management

StrategyAdopted

Reviewed EMSMTI OBJ 5 IND 1

Annual Report 3

key milestones

towards reviewing

environmental

management strategy 0 N/A

Environmental

Management Strategy


Situational Analysis 0 Draft EMS 0 Final EMS 0

Adopted Reviewed EMS



Development 84

Development of air quality strategy

Adopted air quality

management Strategy

MTI OBJ 5 IND 2

Annual report 3

key milestones

towards development of air quality management

strategy 0 N/AAir Quality

Plan 0 0Situational Analysis 0 Draft AQS 0

Final Adopted AQS 0

Adopted Air quality

management Strategy



Development 85

Development of climate change

strategy Adopted climate change strategy

MTI OBJ 5 IND 3

annual report 4

key milestones

towards development

of Climate change strategy R300 000 88 20 820 00 569

Climate Change Report

Concept Document R75 000

1st Draft Policy R75 000 Draft CCS R75 000

Final Adopted CCS R75 000

Adopted climate change

strategy



Development 86

Review of Communicable

Disease, Prevention &

Control StrategyAdopted CDP&C

StrategyMTI OBJ 6 IND 1

Quarterly report 1

Review CDP&C Strategy NIL N/A

Communicable Disease, Prevention & Control Strategy


Situational Analysis 0

Draft CDP&CStrate

gy 0Adopted CDP&C

Strategy 0

Adopted CDP&C Strategy

Director: Health &

Protection 87

Review of Health Care Waste

Management PlanAdopted HCWMP

MTI OBJ 6 IND 2

Quarterly report 1

HCWMP Review NIL N/A

Health Care Waste

Management Plan



Draft HCWMP 0

Final Adopted HCWMP 0

Adopted HCWMP

Director: Health &

Protection 88

Review of Disaster Management Framework Adopted DMF

MTI OBJ 7 IND 1

Quarterly report 1 DMF Review NIL N/A

Disaster Management Framework



Draft Disaster

Management Framework 0

Adopted Disaster

Management Framework 0

Adopted Disaster

Management Framework

Director: Health &

Protection 89

Review of Disaster Risk Management

Plan Adopted DRMPMTI OBJ 7 IND 2

Quarterly report 1 DMF Review NIL N/A

Disaster Risk

Management Plan



Draft Disaster Risk Management

Plan 0

Adopted Disaster Risk Management Framework 0

Adopted Disaster Risk Management Framework

Director: Health &

Protection 90

Review of Fire Risk Management Plan Adopted FRMP

MTI OBJ 7 IND 3

Quarterly report 1

FRMP Review NIL N/A

Fire Risk Managemen

t PlanPre-Planning

Report 0Situational Analysis 0

Draft Fire Risk

Management Plan 0

Adopted Fire Risk

Management Plan 0

Adopted Fire Risk

Management Plan

Director: Health &

Protection 91

To promote district-wide

coordination of environmental management

activitiesMTI OBJ

5

To provide Integrated

Municipal Health Services

MTI OBJ 6

Sector Plan developme

nt

To contribute towards disaster

reductionMTI OBJ

7

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


To contribute towards disaster reduction

MTI OBJ 7

Review of Risk & Vulnerability Assessment

Strategy

Adopted Risk & Vulnerability Assessment

StrategyMTIOBJ 7 IND 4

Quarterly report 1

Review R & V

Assessment Strategy NIL N/A

Risk & Vulnerability Assessment

StrategyPre-Planning

Report 0Situational Analysis 0 Draft Strategy 0


Strategy 0


Strategy

Director: Health &

Protection 92

Review of Community Safety

Plan Adopted CSPMTI OBJ 8 IND 1

Quarterly report 1 CSF Review NIL N/A

Community Safety Plan



Draft Community Safety Plan 0

Adopted Community Safety Plan 0

Adopted Community Safety Plan

Director: Health &

Protection 93

Review LMs Crime Prevention Strategies

No of LM Strategies

MTI OBJ 8 IND 2

Quarterly report 1

LMs Crime Prevention Strategies developed NIL N/A 4 1LM Strategy 0

2 LM Strategies 0

3 LM Strategies 0 4 LM Strategies 0

4 LMs Crime Prevention Strategies

Director: Health &

Protection 94

To promote economic

development in the District

MTI OBJ 9

Review of Amathole Regional

Economic Development

Strategy Adopted REDSMTI OBJ 9 IND 1

Quarterly report 1

AREDS Review R700 000 98 AREDS

Gap analysis report R75 000

Situational analysis R75 000 Draft AREDS R75 000

Adopted Reviewed AREDS R75 000 AREDS



Development 95

To promote development of

Film in the DistrictMTI OBJ

10Review of Film

Industry Strategy Adopted FISMTI OBJ 10 IND 1

Quarterly report 2 FIS Review NIL N/A

Film Industry Strategy

Gap analysis report 0

Situational analysis 0

Draft Film Industry Strategy 0

Adopted Reviewed Film

Industry Strategy 0

Adopted Film Strategy



Development 96

To promote development of Tourism in the

DistrictMTI OBJ

11Review of Tourism

Master Plan Adopted TMPMTI OBJ 11 IND 1

Quarterly report 2 TMP Review NIL N/A

Tourism Master Plan



Draft Tourism Master Plan 0

Adopted Reviewed

Tourism Master Plan 0

Adopted Tourism Master

Plan



Development 97

Review of SMME Strategy

Adopted SMME Strategy

MTI OBJ 12 IND 1

Quarterly report 2

SMME Strategy Review NIL N/A

SMME Strategy



Draft SMME Strategy 0

Adopted Reviewed

SMME Strategy 0Adopted SMME

Strategy



Development 98

Development of Co-operative Strategy

Adopted Co-operative Strategy

MTI OBJ 12 IND 2

Quarterly report 2

Co-operative Strategy

Development R785 000 N/A

Co-operative Strategy

Data Pre-Planning

Report R195 000Objectives &

Strategies "R197 000

Draft Co-operative Strategy R195 000

Adopted Co-operative Strategy R198 000

Adopted Co-operative Strategy



Development 99

Review of Agricultural Plan

Adopted Agricultural Plan

MTI OBJ 12 IND 3

Quarterly report 2 AP Review 0 N/A

Agricultural Plan



Draft A agricultural

Plan 0

Adopted Reviewed

Agricultural Plan 0Adopted

Agricultural Plan



Development 100

Review Tractor Management Policy

adopted Tractor Policy

MTI OBJ 13 IND 1

Quarterly Report 1

Tractor Policy development 0 N/A

Tractor Policy

Gap analysis report 0

1st Draft Policy 0

2nd Draft Policy 0

Adopted Tractor Management

Policy 0 Tractor Policy



Development 101

Review of Land Reform &

Settlement Plan Adopted LR&SPMTI OBJ 13 IND 2

Quarterly report 3 LRSP Review R0.00 N/A LRSP

Pre-Planning Report o

Situational analysis o Draft LRSP o

Adopted Reviewed

LRSP o Adopted LRSP



Development 102

To strengthen Crime Prevention

Programmes within the District

MTI OBJ 8


nt

To facilitate development of

sustainable Human

Settlements by 2014

MTI OBJ 13

To promote enabling

environment on business

operations MTI OBJ

12


nt

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


To facilitate development of sustainable Human Settlements by 2014

MTI OBJ 13

Review of Housing Strategy

Adopted Housing Strategy

MTI OBJ 13 IND 3

quarterly Report 2 HS Review R0.00 N/A

Housing Strategy



Draft Housing Strategy 0

Adopted Housing Strategy 0

Adopted Housing Strategy



Development 103

Review District Spatial Framework Adopted SDF

MTI OBJ 14 IND 1

Quarterly report 4

Review of SDF 0 N/A ADM SDF


Situational analysis 0 Draft SDF 0 Adopted SDF 0

Adopted Spatial Development Framework



Development 104

To co-ordinate ADM Sector Plan compliance with

SDFSDF Compliance

ReportMTI OBJ 14 IND 2

Quarterly report 1

IDP SDF Report 0 N/A ADM SDF

Progress Report 0

Progress Report 0


SDF Compliance

Report



Development 105

To coordinate water services

authority by 2014MTI OBJ

15

Review of Water Services

development Plan Adopted WSDPMTI OBJ 15 IND 1

Quarterly report 4

Water Services

Development Planning R500 000 New vote

09/10 WSDP

Pre-Planning Report N/A

Situational analysis R100 000 Draft WSDP R300 000 Adopted WSDP


000 Adopted WSDPDirector:

Engineering 106

Review of Integrated

Transport plan Adopted ITPMTI OBJ 16 IND 1

Quarterly report 3

Integrated Transport Planning R300 000 New vote 09/10 ITP


Situational analysis R50 000 Draft ITP R200 000 Adopted ITP


000 Adopted ITPDirector:

Engineering 107

Development of Local Public

Transport Services Plans Adopted LPTSP

MTI OBJ 16 IND 2

Quarterly report 3

Develop LPTS Plans

at LMs Nil N/A09/10 LPTS

Plans

Pre-Planning Report-

however, for now it is an unfunded

project hence no target n/a

Situational analysis-



Draft LPTS plans-



Adopted LPTS plans- however, for now it is an

unfunded project hence no target n/a

Adopted LPTSP - however, for now it is an unfunded

project hence no target


Compliance with legal framework

on waste management

services by 2014MTI OBJ

17

Review of Integrated waste

management plan Adopted IWMPMTI OBJ 17 IND 1

Quarterly report 2

Review Integrated

IWM Planning 0 N/A 09/10 IWMP


Situational analysis N/A Draft IWMP N/A Adopted IWMP N/A Adopted IWMP


Reviewing of the File Plan

Approved File Plan

MTI OBJ 18 IND 1

Quarterly Report 3

Records management

capacity building

initiatives 120,000 882082001769 File Plan

Review file plan

implementation NIL

Review report developed R60 000

Draft Review proposals

submitted to Archivist R40 000 Approval R20 000

Approved reviewed File

Plan


Operationalise Documentum and align it to other

systems according to prioritized phase

approach

Report on status of usage by departments

MTI OBJ 18 ND 2 Quarterly 3

Documentum Implementati

on 1,500,000 882082001669

Dormant Documentu

m

Electronic document

usage R300 000Training of approvers R500 000

System implementatio

n R400 000Training and

Support R300 000

Documentum (Status quo

report)


Develop a fraud prevention plan

Adopted fraud prevention plan

MTI OBJ 19 IND 1

Council resolution- Annually 3

Fraud prevention

strategy 300,000 New Vote Number

Draft fraud prevention

planGap Analysis

report 0Situational analysis 100 000 Draft 100 000

Adopted Fraud Prevention Plan 100 000

Adopted fraud prevention plan


Reduction of Risk Impact

Implemented risk management

strategyMTI OBJ 19 IND 2

Quarterly reports 4

Risk management

strategy review 50,000 Various Votes

Risk managemen

t strategy

Updated risk register reports

Operational Budget

Updated risk register reports 0

Updated risk register reports 50 000

Updated risk register reports 0

100 % implementation All HoDs 113


nt

MTI OBJ 19

Integration of public transport

services by 2014MTI OBJ

16

Record manageme

nt

To achieve centralisation of records keeping and improved

record management

processes and procedures by

2012 in line with Archives Act

MTI OBJ 18

Risk manageme

nt

To have an enterprise wide

risk management by 2011

MTI OBJ 14

To ensure coherent strategic Spatial planning

and development in the District

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Develop & Implementation of

Staff Retention Strategy

Key milestones achieved towards Implementation

of the Plan MTI OBJ 20 IND 1

Quarterly report 5

Retention Strategy

implementation 100,000 880380328369

Retention strategy

1st quarterly report 0

2nd quarterly report 100 000

3rd quarterly report 0

4th quarterly report 0

4 Progress reports


Develop Skills Development

Implementation Plan in line with

LGSETA specifications

Submitted Skills Development

Implementation Plan to LGSETA

MTI OBJ 20 IND 2

Annual reports 4

Develop Skills Plan NIL N/A

Workplace Skills Plan

Submission of Plan Report to

LGSETA 0Quarterly

report 0Quarterly

report 0 Quarterly report 0

Submission of Implementation

Plan


Training of JD Writers

100% of JD Writers Trained

MTI OBJ 20 IND 3 4

Training Report for

Job Description

Writers R300 000 882082002169 NIL15 JD Writers

Trained R 6,00015 JD Writers




Trained


Implement District HRD Strategy

10% Training in line with the District HRD

StrategyMTI OBJ 20 IND 4 5

Training of identified HR 100,000

Operational Budget 0%

Capacity needs per

Department 0 Solicit funding 0Training Report 100 000 Training Report 0

10% Target trained


Evaluation of employee jobs

90% Graded positions with TASK grades

allocated to themMTI OBJ 20 IND 5

Quarterly reports 4

Grading of positions as

per Establishmen

t Plan 30,000 882082002169 50%20% positions

graded 10 00040% positions



graded 090% positions

graded


Facilitate Change Management and

Team Building

Change Management

and interdepartmental

co-operationMTI OBJ 20 IND 6

Half yearly report 3

Change Management 300 000 882582500169 NIL

Development of concnept

document and terms of

reference and tendering 25,000

Service Provider

appointed 50,000

Change Strategy

Design and Implementatio

n plan 200,000

Implementation For Approval Draft Strategy 25,000

Implemented Team Building

Program


Conduct Assessment of Performance of

District Powers and Functions

Assessment report

MTI OBJ 21 IND 1

Annual report 5

Perfomance Reviews N/A N/A

Devolved powers and

functionsQuarterly

report 0Quarterly

report 0Quarterly

report 0 Quarterly report 0Assessment

report Municipal Manager 120

Revisit the MHS business plan in

view of BCM becoming a Metro

Revised MHS business plan

MTI OBJ 21 IND 2

Quarterly report 3

& procurement procedure, Appoint SP,

Establish 300,000 4030

MHS business

plan

Develop ToR and SCM processes 30,000 Appoint SP 50,000 Draft Plan 97,000

Revised MHS Business Plan 150,000

Revised MHS Business Plan

Director: Health &

Protection 121

Fire

To enhance provision of fire services within

the districtMTI OBJ

22

25 Capacity building initiatives

conducted

25 Capacity building

initiatives conducted

MTI OBJ 22 IND 1

Quarterly report 2

To Conduct capacity building

initiatives NIL N/A 20

Capacity Building Progress Report 0



Capacity Building

Progress Report 0

25 Capacity Building

initiatives

Director: Health &

Protection 122

Community Safety

To strengthen Crime Prevention

MTI OBJ 23

8 Crime Prevention Initiatives

Conducted

8 Crime Prevention Initiatives conducted

MTI OBJ 23 IND 1

Quarterly report 4

To conduct Crime

Prevention Initiatives NIL N/A 6

Quarterly Report 0

Quarterly Report 0

Quarterly Report 0 Quarterly Report 0

8 Crime Prevention Initiatives

Director: Health &

Protection 123

Disaster Manageme

nt

To contribute on Disaster reduction

MTI OBJ 24

Conduct Disaster Management

capacity building

8 Disaster Management

capacity building initiatives

MTI OBJ 24 IND 1

Quarterly report 3

To conduct Disaster

Management capacity building NIL N/A 8

Capacity Building Report 0




Disaster Management

capacity building initiatives

Director: Health &

Protection 124

Business continuity

To ensure ADM security in the

event of disaster by 2012

MTI OBJ 25

Develop an Enterprise Wide

Business Continuity Plan (disaster recovery plan)

Adopted enterprise wide

business continuity plan

MTI OBJ 25 IND 1

Council adoption - annually 2 NIL N/A NIL



Draft Enterprise

Wide Business Continuity

Plan 0

Adopted Enterprise Wide

Business Continuity Plan 0

Adopted Enterprise Wide

Business Continuity Plan


Councilor Training and Staff

development

Quarterly reports

Institutional readiness

To ensure ADM fully exercises its assigned powers

and functionsMTI OBJ

21

To ensure a stable institutional

environmentMTI OBJ

20

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Supply Chain

Management (SCM)

To ensure creation of enhanced

opportunities for Historically

Disadvantaged Individuals by

2011MTI OBJ

26 Review SCM policy

Adopted reviewed SCM

policyMTI OBJ 26 IND 1

Council Adoption 3

Review existing SCM

Policy NIL NIL SCM Policy Gap Analysis 01st Draft Report 0

Draft SCM policy 0

Reviewed SCM Policy 0

Adopted reviewed policy


MTI OBJ 27

Facilitate land and housing management support services at LM's

Approved Nxuba SDF

MTI OBJ 27 IND 1

Quarterly reports 2

Review of Nxuba SDF R150,000 MSIG Nxuba SDF

Appointment of Service Provider NIL

Situational analysis report NIL Draft SDF 100,000 Approved SDF R50,000

Approved Nxuba SDF


MTI OBJ 27

Facilitate land and housing management support services at LM's

Approved land Administration Capacity Plan

MTI OBJ 27 IND 2

Quarterly reports 0

Develop Land administratio

n capacity plan NIL NIL 0


Gap Analysis Report 50 000 Draft Report 50 000

Reviewed and adopted land administration capacity manuals 50 000

Reviewed and adopted land administration plan


Support to Local Municipalities

Facilitate Engineering Support at Local Municipalities

MTI OBJ 28

Adopted Cleansing Policy

Adopted Cleansing policy

MTI OBJ 28 IND 7

Quarterly report 2

Cleansing policy for

Great Kei LM R100,000 882082001269 NIL



provider NIL

Draft cleansing

policy NILAdopted

Cleansing policy R100,000Adopted

Cleansing policy Strategic Manager 129

MIR

To facilitate sound

International Relations System

MTI OBJ 29

Establish IR Protocols

Adopted IR Protocols

MTI OBJ 29 IND 1

Quarterly report 1

Development of IR

Protocols NIL 88Draft IR

ProtocolsDiscussion Document 0 1st Draft 0 2nd Draft 0

Adopted IR Protocols 0

Adopted IR Protocols


Development of Special

Programmes Policy on Youth, Women

&People with Disability

Adopted Special Programmes

PolicyMTI OBJ 30 IND 1

Quarterly report 2

Development of SP Policy NIL 88

Draft SP Policy

Discussion Document 0 1st Draft 0 2nd Draft 0


Policy 0


Policy Strategic Manager 131

Mainstreaming of HIV & AIDS

Adopted HIV & AIDS

Mainstreaming Plan

MTI OBJ 30 IND 2

Quarterly report 3

Development of HIV &

AIDS Mainstreamin

g Plan 2 88 0Concept

document 0 1st Draft 0 2nd Draft 0

Adopted HIV & AIDS

Mainstreaming Plan 0

Adopted HIV & AIDS

Mainstreaming Plan


Development of Sports Tourism

PolicyAdopted Sports Tourism Policy

MTI OBJ 30 IND 3

Quarterly report 1

Development of Sports Tourism Policy NIL 88 0

Concept document 0

Sports Framework

Plan 0 Draft Policy 0Adopted Sports

Policy 0Adopted Sports Tourism Policy


Review Communications

Strategy

Adopted Communications


Quarterly report 4

Communications Strategy development 90,000 155,017,503,000

Communication strategy

in place

Soliciting of comments

from Departments 0

Status Quo Analysis Report 5,000

Draft Communications Strategy 60,000

Adopted Communications

Strategy 25,000

Adopted Communication

s StrategyStrategic Manager 134

Review of A Media Plan Media Plan

MTI OBJ 31 IND 2

Quarterly Reports 4

Reviewing and

Implementation of a Media

Plan 250000 155,017,503,000Media Plan

in Place

3 media adverts/ sports 62500




12 annual media adverts/ sports


To promote public

participation in ADM activities

MTI OBJ 32

Develop Public Participation Policy

Adopted Public Participation


Quarterly Reports 3

Public Participation Framework Nil 155017519600

Draft Framework


from Departments Nil

1st Draft PP Policy Nil

Final Draft PP Policy Nil


Policy Nil


PolicyStrategic Manager 136

To ensure involvement of communities in the affairs of the

districtMTI OBJ

33

Enhance internal and external

communication

Adopted reviewed

Communication Plan

MTI OBJ 33 IND 2


annually 3

Review communicati

on planNil (Part of Commstrat) 155,017,503,000

Communication Plan Gap Analysis Nil

Situational Analysis Nil

Draft Communicati

on Plan Nil


Plan Nil


PlanStrategic Manager 137

Support to Local

Municipalities

Special Programme

s

To promote Sports Tourism &

Special Programmes

MTI OBJ 30

Public Participatio

n

Communications

To promote and enhance

communication in all ADM

ProgrammesMTI OBJ

31




of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Focus on capital projects exceeding

R1 million

60% Capital projects

exceeding R1mMTI OBJ 34 IND 1

Quarterly report 2

SCM Perfomance NIL NIL 50%

Supply Chain Management

Quarterly Report 0


Quarterly Report 0


Quarterly Report 0


Quarterly Report 0[Overall 65%]

60% All HoDs 138

Focus on capital projects less than

R1 million

75% Capital projects less than

R1mMTI OBJ 34 IND 2

Quarterly report 2



Quarterly Report 0


Quarterly Report 0


Quarterly Report 0


Quarterly Report 0 75% All HoDs 139

Focus on non-capital projects

65% Non-capital projects

MTI OBJ 34 IND 3

Quarterly report 2



Quarterly Report 0


Quarterly Report 0


Quarterly Report 0


Quarterly Report 0 65% All HoDs 140

Develop policy on private public partnerships Approved policy

MTI OBJ 34 IND 4


annually 5Develop the

policy NIL NIL NIL SCM Policy 0 Consultation 0 Draft Policy 0 Adopted Policy 0 Adopted policyChief Financial

Officer 141

Facilitate development of

Procurement Plans

Approved annual procurement

plansMTI OBJ 34 IND 5

HoD items - monthly 1

Coordinate departmental

planning processes 400,000

2525175 27500 NIL

2010 Procurement

plans 0

Report on implementatio

n 0

Report on implementatio

n 400,000Report on

implementation 0 12 ReportsChief Financial

Officer 142

Development of SCM Strategy

MTI OBJ 34 IND 6

SCM Strategy 2

Quarterly Reports 300,000 New Vote Number NIL Gap Analysis 165,000

Situational Analysis 90,000

Draft SCM Strategy 40,000

Adopted SCM Strategy 5000

Adopted SCM Strategy


Review Asset Management

Policy

Adopted Asset Management



annually 2

Reviewed Management

Policy NIL N/A

Asset managemen

t policy

Terms Of Reference in

Place 0Framework in

Place 0Policy In

Place 0 Adopted Policy 0

Adopted reviewed Asset management

policyChief Financial

Officer 144

Develop Asset Monitoring Strategy

Approved Asset Monitoring Policy

MTI OBJ 35 IND 2


annually 4

Development of asset

monitoring policy 100,000 882082002269

Asset Monitoring

Policy


Place 50,0001st Draft In

Place 25,000Draft Policy

on Place 20,000Tabled to Council 5,000

Adopted Asset Management

Strategy


Coordinate Development of

Asset Management Plans

Milestones in the development

processMTI OBJ 35 IND 3

Quarterly report 5

Support development

of asset management

plans NIL N/A NILInformation

session 0Progress Report 0


3 Progress reports


Develop Property Management and

Maintenance Policy

Adopted Property Management & Maintenance

policyMTI OBJ 35 IND 4


annually 4

Appoint Service Provider 400,000 882082001969

Asset managemen

t policy Draft ToR 0

Appoint Service Provider 50 000

Adoption of Draft Policy 300 000

Adoption of final policy 50 000

Adopted Property

management and

maintenance policy


Development of ADM Security Plan

Adopted Security Plan

MTI OBJ 35 IND 5

Quarterly Reports 3

Development of Security

Plan 0 N/A NIL

TOR in place ( Risk

Analysis) 0

Appoint Service Provider 0

Draft Security Plan in place 0

Adopted Security Plan 0 Security Plan


Verification of ADM GIS database

4 verified databases per

siteMTI OBJ 36 IND 1

Quarterly verification

report 2

Verification of GIS

Database NIL N/A NIL


Identification & Status Quo

Report 02 databases

verified 02 databases

verified 04 verified

dabases per LMStrategic Manager 149

Review GIS Strategy

Reviewed GIS Strategy

MTI OBJ 36 IND 2

Quarterly Reports 2

Review GIS Strategy NIL N/A NIL


Situational analysis report 0

Draft GIS Strategy 0

Adopted GIS Strategy 0 GIS Strategy


Assessment of all existing IT systems

Assessment report

MTI OBJ 37 IND 1

Quarterly assessment

report 2Assessment

of IT Systems NIL N/A IT Systems


Status quo report 0

Draft Assessment

Report 0Assessment

report 0

Adopted IT Systems

assessment report


Develop and review IT policies

12 policies developed and

reviewedMTI OBJ 37 IND 2

Quarterly report 3

IT Policy review NIL N/A 9 Policies

Review ICT Charter 0

1st Policy Developed 0

2nd Policy Developed 0

3rd Policy Developed 0 12 Policies


Develop IT Master Strategic Plan

IT Strategic Master Plan

MTI OBJ 37 IND 3

Quarterly reports 3

IT MSP reviewed and Assessment of Systems R600 000 882082001369 IT MSP TOR in place 0

Analysis Report R200 000

Draft IT MSP in place R200 000

Adopted IT Master Strategic

Plan R200 000

Adopted IT Master Strategic


Procurement

To meet the HDI targets set for

capital and non-capital projects

as per SCM policy

MTI OBJ 34

MTI OBJ 36

To provide Information Technology governance

MTI OBJ 37

To mainstream and integrate GIS

with other information

management systems

Asset Manageme

nt

To ensure that all assets are adequately

managed and maintained

MTI OBJ 35

Information manageme

nt

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Provide Support to Employees through Wellness Programs

10 Wellness Workshops

implementedMTI OBJ 38 IND 1

Quarterly Report 3

Conduct Health

Awareness, Campaigns

R700 000 (Other

Programmes Inclusive)

2035175 05700

Draft EAP Policy 3 Workshops

R 175 000 (Depending on

amount available) 2 Workshops



R 175 000 (Depending on amount available) 3 Workshops




3 Percent person-days lost to

absenteeism as a result of authorised

annual leaveMTI OBJ 38 IND 2

Quarterly Report 4

Monitoring, collection & compilation

of data NIL N/A 0,22% 3% 0 3% 0 3% 0 3% 0 3%


2 Percent person-days lost to

absenteeism as a result of sick

leave MTI OBJ 38 IND 3

Quarterly Report 3


of data NIL N/A 0,90% 2% 0 2% 0 0,5% 0 2% 0 2%


1 Percent person days lost to

absenteeism as a result of

unauthorised leave

MTI OBJ 38 IND 4

Quarterly Report 3


of data N/A N/A 1.07% 1.00% 0 1% 0 1% 0 1% 0 1%


3% Staff Turnover

MTI OBJ 38 IND 5

Quarterly Report 2


of data N/A N/A 0.60% 3% 0 3% 0 3% 0 3% 0 3%


3 Labour disputes

MTI OBJ 38 IND 6

Quarterly Report 4

Reduction of Labour

Disputes by 3 NIL N/A 0 1 0 - 0 1 0 - 0 3


Compliance with timeframes for

dispute resolution as per

Collective Agreement on

Grievance Procedure

MTI OBJ 38 IND 7

Quarterly Report 4

Facilitate resolution of submitted grievances

within stipulated

timeframes N/A N/A 0IR Quarterly

reports N/AIR Quarterly



reports

Compliance with

timeframes for dispute

resolution as per Collective Agreement on

Grievance

Quarterly reports on finalized

grievance hearings


Reduction in number of

Occupational injuries

MTI OBJ 38 IND 8

Quarterly Report 3

Regular monitoring of compliance N/A N/A 23

5 Accumulative N/A

10 Accumulative N/A

15 Accumulative N/A 20 Accumulative N/A 20


Review Employment Equity

Plan

Reviewed Employment Equity Plan

MTI OBJ 38 IND 9

Quarterly report 4

Development of review plan and

consultation of employees R30 000 203517505600

Employment Equity Plan

Distribute forms to

departments 20,000

Roll out of declaration

forms (Workshop Reports) N/A

Development of draft EE

Plan N/A

Approval and printing of EE

Plan R10 000Reviewed EE

Plan


Develop HR Retention Strategy

100% Graded positions with TASK grades

allocated to them

MTI OBJ 38 IND

10Quarterly

report 3

Grading of all positions at

ADM 269,1072035175 11300 60%

100% of submitted JDs 70,000

100% of submitted

JDs 70,000100% of

submitted JDs R 59,000100% of

submitted JDs 70,000100% Graded

positions


Review of Occupational

Health & Safety Plan

Reviewed Occupational

Health & Safety Plan

MTI OBJ 38 IND

11Quarterly reports 3

Development of OS&HP NIL NIL

OHSP in place TOR in place 0


from Departments 0

Draft OH&S Plan in place 0

Reviewed OH&S Plan in place 0 H&S Plan


Review of HR Policies

Reviewed HR Policies

MTI OBJ 38 IND


Review of HR Policies NIL NIL HR Policies

Concept Document in

Place 0

Constitution Report on

Recruitment 0

Draft Reviewed Policies 0

Adopted HR Policies 0 HR Policies


Review Local Labour Policy

Reviewed Local Labour Policy

MTI OBJ 38 IND


Development of Labour Relations

Policy NIL NIL

Local Labour Policy

Draft Framework in

place 0LRP

Comments 0Draft LR Policy 0

Adopted LR Policy 0 LR Policy


Develop and implement District Human Resources

Development Strategy

Approved District HRD Strategy

MTI OBJ 38 IND


Conduct workshops

for 500,0008803803 28769

Service Provider

appointed

(Register and Report) 2 Workshop 100,000

1st Draft district HRD

Strategy 150,000

2nd Draft Monitoring

H.R Strategy &

Implementation 150,000

Completed HRD Strategy 100,000

Completed HRD Strategy


Human Resources

Ensure 100% implementation of

HR Policies approved by

Council

MTI OBJ 38

To create a healthy working

environment within ADM

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Provide Training to Councilors

Councilors undergone training

MTI OBJ 39 IND 1

Quarterly report 3

Training of councilors 400,000 203517531500

Policies in Place

Quarterly Report on Training 50,000

Quarterly report on Training 50,000



Training of Councillors


Evaluation of Training Impact

Training impact responses received

MTI OBJ 39 IND 2

Quarterly Report 2

Distribution of evaluation

forms NIL NIL

Previous Year

Evaluation Report

Training Programme

No funding required

Evaluation forms for training

conducted in the last six

months submitted to

CS by all departments

No funding required

100% of evaluation forms for training

conducted in the last six

months submitted to

CS by all departments

No funding required

100% of evaluation forms

for training conducted in the last six months submitted to CS

by all departments

No funding required

100% evaluation forms submitted

by all departments


Training of officials

Officials that have undergone

trainingMTI OBJ 39 IND 3

Quarterly reports 4

Training of officials 900,000 203517531500 100%

[Training course and

Register] 20% 200,000

[Training course and Register]

50% 150,000

[Training course and

Register] 75% 300,00

[Training course and Register]

100% 200,000 100%


15 People With Disabilities from LMs trainined on Entreprenuership

Skills Programmed

Quarterly report 2

Entrepreneurship skills

programmed/ Training NIL NIL

30 candidates Develop ToR 200,000

Appointment of service provider

Training Report

Final Report to Council

100% (Once off training)


Security services

To ensure that all ADM assets and

staff are adequately

securedMTI OBJ

40

Provision of adequate security services for ADM staff and assets

% reduction of incidents reported

MTI OBJ 40 IND 1

Quarterly reports 5

Monitor the security

company R7 000 000 200517525500

Service Provider in

Place

Report on Monitoring of

security company R1 625 000

Monitor security

company R1 625 000

Monitor security

company R1 625 000Monitor security

company R1 625 000Monitor security

company


Telephone manageme

nt

To ensure cost efficient use of ADM resources

MTI OBJ 41

Review of Telephone Usage

PolicyTelephone

Usage PolicyMTI OBJ 41 IND 1

Quarterly reports 4

Draft Reviewed

Policy NIL NIL

Telephone Usage Policy

Draft Reviewed

Policy NILHoD Approval of Draft Policy NIL

Council Approval of Draft Policy NIL

Implementation, monitoring NIL

Reviewed Telephone

Management Policy


Review ADM Council Calendar

Adopted Council Calendar

MTI OBJ 42 IND 1

Quarterly reports 5

Review Council

Calendar NIL NIL

Council Calendar in

place

Adoption of changes to Calendar

No funding required

Adoption of changes to Calendar

No funding required

Draft ADM Calendar

No funding required

Adopted 2011 ADM Council

CalendarNo funding

requiredAdopted Council

Calendar


Capacity Building Councilors

Training of councillors

MTI OBJ 42 IND 2

Quarterly reports 3

Tranining of Councilors NIL NIL

Policies & By-laws

Quarterly report (As

Requested) NIL


Requested) NIL


Requested) NILQuarterly report (As Requested) NIL Induction Report

Director: Corporate Services & Strategic Manager 175

To ensure conducive work environment for ADM employees/staff

MTI OBJ 43

Develop Employee Assistance Plan

Adopted Employee

Assistance PlanMTI OBJ 43 IND 1

Quarterly reports 4

Employee Assistance

PlanNo funding

required NIL Draft Plan

Submission of Draft to

Committees for Comments

No funding required

Submission of first drsft of

Plan to Council

No funding required

Submission of second draft

of Plan to Council

No funding required

Adopted Employee

Assistance PlanNo funding

required

Adopted Employee

Assistance Plan


Review Revenue Enhancement

StrategyReviewed RE


Quarterly reports 3

To review the Revenue

Enhancement Strategy NIL NIL

RES in place

Situation Analysis Report

Objectives & Strategies in

placeDraft RES in

place

Adopted Revenue

Enhancement Strategy Adopted RES


Review Donor Management

Strategy

Reviewed Donor Management


Quarterly reports 2

To review the Donor

Management Strategy NIL NIL

DMS in place

Situation Analysis Report

Objectives & Strategies in

placeDraft DMS in

place

Adopted Donor Management in

place Adopted DMSChief Financial

Officer 178

Review of ADM Indigent Policy

reviewed Indigent Policy

MTI OBJ 44 IND 3

Quarterly Reports 5

To review the Indigent Policy 2,584,215 883083000169

Indigent Policy


from Departments 646031.25

1st Draft Indigent Policy 646031.25

Final Draft Indigent Policy 646031.25

Adopted Indigent Policy 646031.25

Adopted Indigent Policy


Review Credit Control & Debt

Management PolicyReviewed

CC&DM PolicyMTI OBJ 44 IND 4

Quarterly Reports 3

Credit Control &

Debt Management

Policy NIL NIL

Credit Control &

Debt Managemen

t Policy


from Departments 0

1st Draft of Reviewed CC&DM Policy 0

2nd Draft Reviewed CC&DM Policy 0

Adopted Reviewed

CC&DM Policy 0Reviewed

CC&DM PolicyChief Financial

Officer 180

Revenue Manageme

nt

To ensure ADM Council is

financially viableMTI OBJ

44

Human Resources

Council Support

To co-ordinate and schedule

Council statutory and other

BusinessesMTI OBJ

42


the skills requirements of

the district economy

MTI OBJ 39

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Review tariff policyReviewed tariff

policyMTI OBJ 44 IND 5 Tariff policy 3

Review of tariff policy in-

house NIL N/A Tariff policy

Consultation on need for

changes 0 Draft policy 0

Table of draft policy to Council 0 Adopted policy 0

Adopted reviewed tariff

policyChief Financial

Officer 181

Develop Refurbishment Plan Adopted Plan

MTI OBJ 44 IND 6

Quarterly Reports 4

Refurbishment Plan R28 ,499, 256 New Vote NIL

TOR developed n/a

Appointment of SP N/A Draft in place R10,000,000

Final Refurbishment Plan developed

Final awarded amount ± R28,

499, 256

Adopted Refurbishment

PlanDirector :

Engineering 182

Water & Sanitation Policies

developmentDeveloped

policiesMTI OBJ 44 IND 7

Quarterly Reports 5

Review adopted Policies NIL NIL

Water & Sanitation

policy & By-laws

Draft discussion document

Public Participation

Report

Reviewed Water &

Sanitation Policies

Adopted Reviewed Water

Policies Adopted policiesChief Financial

Officer 183

Implementation of Housing strategy

Housing strategy project

implementedMTI OBJ 45 IND 1

Quarterly Reports 2

Development of social housing

feasibility study NIL N/A

Housing Strategy ToR 0

Appointment of service provider 0

Draft feasibility

study 0Adopted

feasibility study 0Adopted

feasibility study



Development 184

Review of restitution

development plans

Reviewed and updated

Restitution PlansMTI OBJ 45 IND 2

Quarterly Reports 1

Review of restitution

development plans R500 000 98

Development Plans ToR 0


Draft development

plans R250 000

Adopted Restitution

Development Plans R250 000

Adopted Restitution

Development Plans



Development 185

IGR

To facilitate a sound

Intergovernmental Relations

SystemMTI OBJ

46Development of

IGR Policy

Adopted Mainstream


Quarterly Reports 1

Developed IGR Policy NIL N/A

IGR Framework



Draft IGR Policy Report 0

Final Draft IGR Policy Report 0

Adopted IGR Policy

DocumentStrategic Manager 186

Sports Developme

nt

To promote different sporting

codes in the district by 2012

MTI OBJ 47

Develop a District Sports and Recreation


Adopted Sport and Recreation Development


Quarterly Reports 1

Development of the Sport

and Recreation

Development Strategy NIL N/A NIL

Consultative Workshop 0


Adopted Draft Policy 0

Adopted Strategy 0

Adopted Strategy


Municipal Governanc

e

To Ensure a co-ordinated operations

systems across the Municipal

Line Functions Departments

MTI OBJ 48

Development of the Municipal

Operations Strategy

Approved and Implemented Operations

Strategy for the Municipality

MTI OBJ 48 IND 1 0 1

Situational Analysis Report NIL N/A

Draft Operations

Strategy

Situational Analysis Report 0

Draft Strategy for comments 0

Draft Operations

Strategy 0

Adopted Operations

Strategy 0

Adopted Operations

StrategyStrategic Manager 188

Human Resources

To ensure conducive work environment for

ADM employees/staff

MTI OBJ 49

Develop Employee Assistance Plan

Adopted Employee

Assistance PlanMTI OBJ 49 IND 1

Quarterly Reports 4

Employee Assistance

Plan NIL N/A Draft Plan


Place NILDraft Plan for Comments NIL

Draft Employee Assistance

plan NIL

Adopted Employee

Assistance Plan NIL

Adopted Employee

Assistance Plan


Delegation to Council

To ensure adequate

instruments to guide cooperation

between legislative and

executive arms of council

MTI OBJ 50

Development of policy of

delegations to political office

bearersAdopted

delegation policy MTI OBJ 50 IND 1


annually 2

Delegation Policy

Development NIL N/ARules of Council

Concept Document 0

1st Draft Document 0

2nd Draft Documents 0

Adopted Delegation Policy for

Councilors 0Adopted

delegation policyStrategic Manager 190

Public Participatio

n

To ensure accountable and

democratic governance by

involving communities in the affairs of the

districtMTI OBJ

51

Development of Community Newsletters

4 Community newsletters developed

MTI OBJ 51 IND 1

Quarterly reports 4

Compiling Articles and

Photographs, Development and Printing

of community newsletters 280000 5101750 3000 2 1 70000.00 1 70000 1 70000 1 70000

4 Community Newsletter per


Internal Audit

To Provide Quality

Assurance on ADM Internal

Controls & Governance on

an ongoing basisMTI OBJ

52Conduct internal

Audits

Approved Internal Audit

PlansMTI OBJ 52 IND 1

Quarterly reports 5

Fraud Prevention

Draft Fraud Prevention Plan

Draft Fraud Prevention Plan

Risk Register

Internal Fraud awareness campaigns 0

Draft Fraud Prevention

Plan 0

Adopted Fraud

Prevention Plan 0

Adopted Fraud Prevention

Plans 0

Approved Fraud Prevention

Plans Internal Audit 192

Revenue Manageme

nt

To ensure ADM Council is

financially viableMTI OBJ

44

Human Settlement

s

To facilitate the development of

sustainable human

settlements by 2014

MTI OBJ 45

of 37



Indicator Code

Measurement Source



Q1 Deliverable

targetQ1 Financial

target

Q2 Deliverable

targetQ2 Financial

target

Q3 Deliverable

targetQ3 Financial


targetQ4 Financial


Marketing

To review ADM’s brand during

2009/10 financial year

MTI OBJ 53

To appoint service providers to

undertake the reviewable of the

ADM brand

ADM Brand Strategy adopted

by CouncilMTI OBJ 53 IND 1

Quarterly reports 3

Reviewable of ADM

Branding Strategy R 300,000 051017515500; 1


Situational Analysis Report R 150,000 R 150,000 R 150,000

Adoption and Printing of the

Strategy R 20,000

Reviewed ADM brand and brand

strategy adopted by

CouncilStrategic Manager 193

Human Resources

and Administrat

ion

To create a safe and healthy

working environment

MTI OBJ 54

Ensure implementation of approved policies

Documented procedures,

processes for the implementation

of Council Policies

MTI OBJ 54 IND 1 3

Monitor Effectiveness

of Council Policies NIL N/A

LM HR Policies

Assessment Report 0

Assessment report 0

Assessment report 0

Annual Assessment

Report 0

Annual Assessment


Communications

To enhance communication in

all ADM programmers

MTI OBJ 55

Develop a municipal guide for

Learning and Sharing

2 Community Newsletters

editionsMTI OBJ 55 IND 1 3

Development of Municipal

Guide on Learning and

Sharing NIL N/A NILConcept

Document 0

1st Draft Document in

Place 0

2nd Draft Document in

Place 0

Adopted Municipal Guide for Learning and

Sharing 0

Municipal Guide for Learning and

SharingStrategic Manager 195

Financial Manageme

nt

To ensure a sound and sustainable

management of financial affairs of the District in line with National and Provincial norms and standards

MTI OBJ 56

Review Financial Plan

Reviewed financial plan in line with the IDP

MTI OBJ 56 IND 1 3

Review financial plan NIL NIL

Financial plan

contained in IDP

Update aspects of

financial plan 0

Consolidate elements of financial plan 0

Draft financial plan 0

Adopted financial plan 0

2010/11 Budget, Donor

Management and Revenue Enhancement

Strategy Chief Financial

Officer 196

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

2

Key milestones

towards completion to

Plan. 23 identified

Rural Settlement

villages R600 000 for

2010/11 (R5m) Various Votes 23 Planned

appointment of town

planners 0

Council adoption of Draft Layout

Plan R300 000

Approved Dratf Plans by

Council 0

Submission of Plans to

Province nopt exceeding R300 000

Township Establishment Applications


Settlements and Economic Development 197

2

Key milestones

towards completion to Survey. 14 identified

Rural Settlement

villages R750 000 for

2010/11 (R2m) Various Votes 10 Surveyed


Tachey Survey R300 000

progress report R1m

Submission of GP to SG Office 0 GPs in place



1

Key milestones

towards Individual Tenure Security

provision to 2 500

beneficiaries NIL N/A

2 000 Individual Transfers


Signed Deeds of Sale 0

Lodgment at Deeds Office 0 Progress report 0

Individual Title Deeds



1

Key milestones

towards Land Acquisition & Release to

ADM NIL N/A2 Land

Release

Applications to DLA &

PROVINCE 0Submission to PSLDC 0

progress report 0 Progress report 0 Land Reform



Co-ordinate the implementation of

land restitution programmes

3 Restitution projects

(Keiskammahoek, Dwesa and

Cathcart) accumulatively implemented

LED OBJ 1 IND 2

Quarterly Reports 3

Implementation of

Restitution projects

R5 m for 2010/11 Various Votes

Development plan in

place

Accumulatively

implemented projects

(Progress Report) 0

Accumulatively


(Progress Report) R1m

Accumulatively


(Progress Report) R1,5m

Accumulatively implemented

projects (Progress Report) R 2.50

development plan projects implemented



Co-ordinate the implementation of BNG Programme

Elliotdale BNG pilot project

implementedLED OBJ 1 IND 3

Quarterly Reports 1

Implementation of BNG

Human Settlement

Projects NIL N/A

Development plan in

place

Accumulatively


(Progress Report) 0

Accumulatively


(Progress Report) 0

Accumulatively


(Progress Report) 0

Accumulatively implemented

projects (Progress Report) 0

Development plan projects implemented



Human Resources

Tu ensure compliance with

skills development of

the DistrictLED OBJ

2

Conducting a Learner-ship

program10 Learners

assisted LED OBJ 2 IND 1

Submission of reports

on Muduloes Conducted 5

Training in Line with

Learnership Programme

R500 00 (Subject to roll-over approval) 880380322569

Declaration of Intent forms &

application forms

submitted to LGSETA

Appoint Service Provider

No funding required

Conduct Training and

submit Training Report

R150 000 (Subject to roll-over approval)



R175 000 (Subject to roll-over approval)



R175 000 (Subject to roll-over approval) 10 learners


Corridor development and

small towns renewal

LED OBJ 3 IND 1

Quarterly Reports 1

Key milestones

towas corridor

development of 8 small

towns renewal NIL N/A 7 Towns

Quarterly progress

report 0

Quarterly progress

report 0

Quarterly progress

report 0Quarterly

progress report 0 8



Labour intensive construction

programs as per the EPWP guidelines

LED OBJ 3 IND 2

Annual Report 2

EPWP Guidelines Developed NIL N/A AREDS

Quarterly reports 0

Quarterly reports 0

Quarterly reports 0 Quarterly reports 0 1



Economic Developme

nt

To enhance the regional

economic recovery from

recession by 3% in 2015

LED OBJ 3

KPA: Local Economic Development KPA Weight 5%

Human Settlement

s

Quarterly Reports

LED OBJ 1 IND 1

2 LSP projects accumulatively implemented

Implementation of LR & SP projects according to the

agreed programmed

LED OBJ 1

To facilitate the development of sustainable and

viable settlements within the district

by 2014

Implementation of AREDS

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Development of Service Level

Agreement with ASPIRE

Developed service level agreement

LED OBJ 3 IND 3

Quarterly Reports 3

Keys milestone towards

establishment of the

Service Level Agreement NIL N/A 0

Signed SLA with ASPIRE 0

Report on implementation of the SLA 0

Report on implementation of the SLA 0

Report on implementation

of the SLA 0 Signed SLA



Report on 50 available projects

complying with EPWP

LED OBJ 3 IND 4

Quarterly reports 5

Generate Quarterly reports Refer to MIG - 45

Quarterly report for 46 -



Quarterly report for 50 - 50

Engineering Projects: 207

600 Employment opportunities

created through project

implementation

LED OBJ 3 IND 5

Quarterly reports 5

Generate Quarterly reports Refer to MIG - 4332

Quarterly report, 4749 accumulative N/A




6000 Accumulative


Implementation of alternative

technologies for catchment and water storage

Completed research report

LED OBJ 3 IND 6

Quarterly reports 3

Alternative Technology on Water R300 000 New Vote NIL

Solicit information from water

sector stakeholders N/A

Analysis report N/A

Appointment of service provider to

conduct feasibility

study N/AFeasibility study

report

Awarded amount ± R300,000

Research study report


Establish SMME incubation centres

for instilling the culture of

entrepreneurship

1 Incubation centre

established

LED OBJ 3 IND 7

Annual report 3

Establishment of an SMME

incubation hub in

Butterworth R1,685 000 88 03 80 34 19 69 1 Hub in

Place

Finalise the renovations of the Center in Butterworth 1,685 000

Development of the ToR for

the establishment of an advisory

board, 0

Appointment of the

advisory board,

develop processes for recruitment of

incubates 0

Advertise for the center manager,

procure additional machinery 0

Fully operating incubation center at

Butterworth



Promote land reform programs within rural areas

and integrate them with livelihood

support

5 Zone Plans developed as per

SDFsLED OBJ 4 IND 1

Quarterly Reports 1

Key milestones

towards zone plan

development as per LRSP NIL N/A

LRSP in place

Quarterly report 0

Quarterly report 0

Quarterly report 0 Quarterly report 0 5 Zone plans



Promote rural industry and enterprise

development

100 Industries, enterprises

developed within rural areas

LED OBJ 4 IND 2

Annual Report 4

Develop enterprises within rural

areas R20 000 88 03 80 34 18 69 SDF

Develop forms for the auditing of informal

enterprises operating in rural areas 0

Audit of the existing

enterprises within rural

areas R10 000

Facilitate the registration

process working with

other agencies R10 000

Report on the developed enterprises within rural

areas 0100 Industries

Developed



Identify potential land for economic

developmentLand parcels identification

LED OBJ 4 IND 3

Quarterly Reports 1 0 N/A SDF

Quarterly report 0

Quarterly report 0

Quarterly report 0 Quarterly report 0 Land Audit



Enterprise Development

To create an enabling environment for business to thrive in the district by 2014

LED OBJ 5

Maximise the potential of informal economy through

creation of opportunities

50 Programmes created for the

informal economy

LED OBJ 5 IND 1

Annual Report 4

Development of marketing opportunities

for enterprises across all

LED sectors 0 N/A 100

ToR for the marketing

forums o

Establish marketing forums, identify

exhibition shows 0

Attending of exhibition shows per

LED sectors 0

Attending of exhibition shows per LED sectors 0

50 Enterprise Opportunities



Economic Developme

nt

To enhance the regional

economic recovery from

recession by 3% in 2015

LED OBJ 3

Rural developme

nt

To ensure integrated spatial

planning and effective land use management by

2014LED OBJ

4

Implement labour intensive

construction programs as per

the extended public works program

guidelines

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Facilitate access to markets , schools,

health facilities

50 Enterprises having access to markets across

LED sectorsLED OBJ 5 IND 2

Annual Report 4

Development of marketing opportunities

for enterprises across all

LED sectors 0 N/A 100

ToR for the marketing

forums 0

Establish marketing forums, identify

exhibition shows 0

Attending of exhibition shows per

LED sectors 0

Attending of exhibition shows per LED sectors 0 50



Facilitate training provision to

enterprises within the District

10 Training sessions

provided to enterprises

LED OBJ 5 IND 3

Quarterly Report 4

Training provision R200 000 88 25 82 50 08 69 50

Basic Financial

Management R50 000

Basic computer

skills R50 000

Entrepreneurship

development R50 000Basic project management R50 000 60



Facilitate provision of business

development services to emerging

entrepreneurs

10 Assisted businesses with

marketing opportunities and

procurementLED OBJ 5 IND 4

Annual Report 2

Assist enterprises

with procurement opportunities 0 5

identify procurement opportunities through ADM procurement

policy 0

Identify procurement opportunities through other government institutions 0

Training on product

development, quality

standards 0

Seminar with funding

institutions 0 10



Facilitate fashion shows for all

designers and crafters for

improved products

1 Training on Improved

designer and craft products

LED OBJ 5 IND 5

Annual Report 1

Develop concept

document, forge

partnership with WSU,

identify designers

and crafters to participate in the show, host ADM

fashion show, sign the

memorandum of

understanding between

WSU, develop training

programmed 0 N/ASMME

Strategy

Develop concept

document, establish

partnership with WSU,

identification of designers and crafters through the

audit 0

Hosting of the ADM fashion show, signing of the MOA

with WSU for training of the designers and

crafters for improved products 0

Training Manuals 0 Training Report 0

1 training on improving crafts

products & designs



Facilitate information sharing

with funding agencies

3 Wak-Ins Information days held with funding

agencies including banks

LED OBJ 5 IND 6

Annual Report 2

Identification of

stakeholders, develop outreach

programmed in a form of

walk-ins, 0 N/A 4

Identify stakeholders,

concept document 0

1st walk-in session 0

2nd walk-in session 0

3rd walk-in session 0

3 walk-in session or outreach

programmed



Facilitate provision of business

development services to emerging

entrepreneurs

30 Referrals made for co-

operative registration

LED OBJ 5 IND 7

Annual Report 1

Facilitate co-operative

registration 0 N/A 20

Provide walk-in support on

co-op registration 0





Provide walk-in support on co-op registration 0

30 Registered co-operatives with CIPRO



LED OBJ 5


nt

To create an enabling

environment for business to thrive in the district by

2014

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Facilitate the establishment of partnerships with

institutions of higher learning to

improve entrepreneurial

development skills Partnerships established

LED OBJ 5 IND 8

Annual Report 1

Key milestones

towards formalising

partnerships R150 000 88 40 84 000 369 0

identification of

unemployed graduates 0

Establishment of a

partnership with UFH R150 000

Selection of candidates 0

rolling out of the entrepreneurshi

p and new venture creation programmed? 0 1



Empowerment of HDI's

85% HDI Appointments

LED OBJ 5 IND 9

Quarterly SCM

Reports 2

Measure performance

on HDI empowermen

t NIL N/A 80% 25% - 50% - 75% - 85% - 85%Chief Financial

Officer 222

Monitoring of Service Providers

Performance

Monthly reports on supplier

performanceLED OBJ 5 IND 10

HOD Item on Monthly

Basis 1

Report on service provider

performance NIL N/A

Database of Service

Providers

Quarterly Perfomance

Report -


Report -


Report -


Report -

Service Provider Perfomance

ReportChief Financial

Officer 223

Implement effective [national] food

control program85 Food handlers

capacitatedLED OBJ 5 IND 11

Quarterly reports 4

Conduct capacity building sessions 254 20 20,000 20 30,000 20 30,000 25 40,000 85 (New)

Director: Health and Protection 224

20 Certificates of acceptability

issuesLED OBJ 5 IND 12

Quarterly reports 5

Inspect food handler

premises and issue

compliance certificates 21

5 accumulative `

10 Accumulative

15 Accumulative R100 000 20 Accumulative R20 000

Certificates Issued 20 (100)

Director: Health and Protection 225

Promote and facilitate recycling and composting

10% Waste recycled and composted

LED OBJ 5 IND 13

Quarterly reports 2

Recycling project 5% 5% N/A 5% N/A 7% N/A 10% N/A 10%


Assist all suppliers by providing

training on the SCM Policy

50% of Suppliers Trained

LED OBJ 5 IND 14

Existing Supplier

Database 2

Conduct Training Sessions R 200,000 25 25 175 345 00 NIL

Training Report -

Training Report -

Training Report - Training Report R 200,000 50%


Improvement of trade shows

throughout the district

4 Exhibition shows attended

LED OBJ 5 IND 15

Annual Report 1

Participation in Exhibitions show /trade R 200,000 New Vote Number 6

GHS exhibition

show report R50 000

Business Expo

exhibition show report R50 000

SMME Fair exhibition

show report R50 000

Cooperative industry

exhibition show report R50 000

4 exhibitions attended



Improve livestock programmed

LED OBJ 6 IND 1

Quarterly Reports 1

Key milestones

towards livestock

improvement R300 000 88 03 80 34 42 69 3

Needs analysis report 0

Screening; procurement of identified

items R90 000progress

report R210 000 progress report 0

2 programmes implemented in

each municipality



Improved dairy production

schemeLED OBJ 6 IND 2

Quarterly Report 1

Dairy Scheme

Management NIL 88 03 80 34 80 69 1Progress Report 0

Progress Report 0

Progress Report 0 Progress Report 0 1



10 Irrigation schemes supported

LED OBJ 6 IND 3

Quarterly Report 2

key milestones

towards supporting an

irrigation scheme R600 000 88 04 80 41 33 69 10

Signed SLA with DoA;

Social Facilitation

report; tender out for

irrigation equipment 0

Progress report on SLA implementatio

n; installed irrigation system at

Ludiza R200 000Progress

report R400 000 Progress report 0

10 Fully operating irrigation

schemes with markets



Implementation of the Integrated

Agricultural PlanLED OBJ

6



2014 LED OBJ

5

Agricultural

Development

To increase ADMs

contribution towards

agriculture and agrarian reform


nt

4030 175 178 00120,000

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

2 Food Security Projects

implementedLED OBJ 6 IND 4

Annual Report 1

Identify needy areas

through applications;

purchase required

items (inputs; infrastructure

) R3m 88 25 82 50 15 69 3 m 0Purchase

inputs R1mProgress

report R2m Progress report 0

2 projects assisted in each

local municipality



Drought relief programmes developed

LED OBJ 6 IND 5

Annual Report 3

With DoA, identify

needy areas - guided by severity of

drought in an area R4m 88 03 80 35 04 69 3

Assessment report 0

Provide required

assistance as per needs of farmers in

affected area R1mProgress

report R1m Progress report R2m

2 programmes implemented in each affected municipality



Report on the visitors profile and economic

trendsLED OBJ 7 INBD 1

Annual Report 1

key milestones

towards conducting

visitors profile &

economic trends NIL N/A 1

Situation Analysis Report 0

develop Questionnaire

s 0

Draft Report on the

findings 0 Final Report 0Visitors Profile

Report



10 Tourism festivities

accumulatively supported

LED OBJ 7 INBD 2

Quarterly Report 1

Hosting and Co-hosting of ADM Tourism

Event. 3.5m 88 25 82 50 05 69 10

Report on Wild Coast Jikeleza,

Grahamstown arts festival, Xmas in July R550 000

Report on Bedford Garden

Festival, Craft Mania and Great Kei Summer Festival R500 000

Report on Tourism Imbizo

Exhibition Show R1.5m

Report on tourism events -

Mnquma and Hamburg R300 000

10 tourism events

supported



2 Sport tourism events supported

LED OBJ 7 INBD 3

Annual Report 2

key milestones

towards supporting

sport tourism events R650 000 88 25 82 50 05 69 1

Situation Analysis report 0

objectives & strategies 0

report on supported

sport tourism event R400 000

report on supported sport tourism event R250 000

2 sport tourism events

supported



Provide support to tourism & craft product owners

LED OBJ 7 INBD 4

Quarterly Report 3

Key milestones

towards supporting

tourism product owners R150 000 88 25 82 50 04 69 1

Report tourism

awareness workshop 10 000

Report on support

provided to LTO's and

VIC's 50 000

Report on tour guiding

training 50 000

Report on support provided

to crafters 40 000

Support programmes for

Crafters and Tourism product

owners



Tourism trade shows attended

LED OBJ 7 INBD 5

Quarterly Report 3

Participation in Tourism Exhibitions show /trade 200 000 88 25 82 50 03 69 6

Exhibition Report 50 000




Report on tourism Trade

Shows attended



12 Advertorials Distributed

LED OBJ 7 INBD 6

Quarterly Reports 1

Implementation of a

Marketing Plan 500000 155017515500 12 3 125000 3 125000 3 125000 3 125000

12 advertorials per annum


Agricultural

Development

To increase ADMs

contribution towards

agriculture and agrarian reform

LED OBJ 6

Implementation of the Integrated

Agricultural Plan

Tourism promotion

and developme

nt

To develop and promote tourism within the district

LED OBJ 7

Implementation of Tourism Master

Plan

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

5 Film marketing platforms attended

LED OBJ 8 IND 1

Quarterly Report 1

attend film marketing platforms 100 000

Operational Budget 5

Report on the marketing platform 25 000




5 Platforms Attended



3 Film capacity building

programmes provided to film

markersLED OBJ 8 IND 2

Quarterly Report 1

Key milestones

towards capacity building

programmed 200 000 882582501169 2

situation analysis report 50 000

training programmed

report 50 000

training programmed

report 50 000

training programmed

report 50 0003 Training

programmes



Development 241

50 People interviewed

LED OBJ 9 IND 1

Quarterly Reports 3

key milestones

towards oral history

collection R100 000 88 25 82 50 22 69 50


provider 0progress

report R25 000Progress

report R50 000 Progress report R25 00050 recorded interviews



Development 242

District heritage activities arranged

LED OBJ 9 IND 2

Quarterly Reports 3

key milestones

towards heritage month

celebrations R150 000 88 25 82 50 18 69 3

situation analysis report 0

commemoration of heritage month report R150 000

Progress report o Progress report o

commemoration of heritage

month



Development 243

Compiling and Publishing of a

liberation heritage route

bookletsLED OBJ 9 IND 3

Quarterly Reports 3

key milestones

towards liberation heritage

route research R150 000 88 25 82 50 23 69

Heritage Strategy


provider 0research

report R65 000

design and layout of booklet R60 000

published booklet R125 000

published booklet



Development 244

Awareness campaigns and

public engagement

LED OBJ 9 IND 4

Quarterly Reports 1

key milestones

towards awareness and public

engagement R50 000 88 25 82 50 17 69 4

public engagement -

workshop R12 500

public engagement -

workshop R12 500

public engagement -

workshop R12 500

public engagement -

workshop R12 500

4 public engagements

workshops



Development 245

2 Indigenous language promotion

LED OBJ 9 IND 5

Annual Reports 2

key milestones

towards promotion of indigenous language R200 000 88 25 82 50 20 69 2

Schools programmed R40 000 Conference R160 000

programmes & projects based on

conference resolutions 0 Progress report 0

2 promotion activities



Development 246

Coordinate environmental management events within

district(4) Four events

per yearLED OBJ 10 IND 1

Quarterly reports 1

Key milestone towards

implementation of

environmental awareness and capacity

building R100 000 88 25 82 50 24 69 7Concept

Document oprogress

report R25 000progress

report R25 000 progress report R50 000

Commemorated Environmental

Days



Development 247

Promote sustainable utilisation of

renewable and non-renewable resources

Biosphere Projects

ImplementedLED OBJ 10 IND 2

Quarterly reports 1

Key milestone towards ensuring

Implementation of Alien Vegetation

Project NIL N/AEMS in Place


Objectives & Strategy &

Implementation Plan Report 0

Partnerships Development

Report 0Alien Removal

Progress Report 0

Biosphere Project

Implementation



Development 248

Mainstream environmental

management into all Council operations

LED OBJ 10

Environment

Film industry

development

To promote film industry

development

Heritage Resource

Management

Comprehensive heritage

resources management

LED OBJ 9

Implementation of Heritage Resources

Strategy

LED OBJ 8

Implementation of Film Industry Development

Strategy

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

EPWP

To ensure all Programmes are aligned to EPWP

LED OBJ 11

Implementation of Projects in line with

the EPWP

Capital projects complying with

EPWPLED OBJ 11 IND 1

Quarterly reports 4

EPWP Compliance R55 200 203510501500 NIL

Progress Report R18 400


Progress Report R18 400 Progress Report R18 400

EPWP Compliance

report ALL HODs 249

Finance

To ensure all Indigent

consumers are registered by

2012LED OBJ

12

Utilization of communities in

Indigent registration

Amount spent on registration to enhance local

economyLED OBJ 12 IND 1

Quarterly report 3

Indigent Support

through LED R 2,500,000 Various VotesIndigent Policy 100 employed

Various Projections 200 employed



Various Projections

Report on Indigent support

on LEDChief Financial

Officer 250

Municipal Heath

To provide comprehensive

food control programmed

LED OBJ 13

100% Inspection of Food Handling

100% of inspections

LED OBJ 13 IND 1

Quarterly report 3

Food Handling NIL N/A 60% 70% 0 80% 0 90% 0 100% 0 100%

Director : Health &

Protection 251

Fire

To enhance provision of fire

servicesLED OBJ

14 Capacity Building

Programmes25 Volunteers capacitated

LED OBJ 14 IND 1

Quarterly Report 2

Volunteer Support on

Local economy NIL N/A 40

10 Volunteers Appointed 0

15 Voluntewers Appointed 0

20 Volunteers Appointed 0

25 Volunteers Appointed 0 25 Volunteers

Director : Health &

Protection 252

Water

To provide quality and sustainable drinking water to all consumers in

the DistrictLED OBJ

15

Implement service level agreements signed between

WSA and WSP and with other business

unitsImplemented 3

SLAsLED OBJ 15 IND 1

Progress reports -Quarterly 5

Manage the contract NIL N/A 3 SLAs

3 progress reports N/A




3 Set of Progress

Reports Each Quarter and Summary for

YearDirector:

Engineering 253

Development of Growth and


Developed Growth and


LED OBJ 16 IND 1

Quarterly Reports 3

key milestones towards the development of the Growth

and Development

Strategy 0GDS

Agreement

Situation analysis report 0

objectives & strategies o

programmes & projects o

implementation plan o

Developed & adopted Growth

and Development

Strategy



Undertake impact assessment study of ADM projects

Developed impact

assessment study of ADM

projects LED OBJ 16 IND 2

Quarterly Reports 3

Key milestones

towards conducting a

study R100 000 98 AREDS


situation analysis report 30 000

draft study report R70 000 Study repot 0

Adopted study report



Develop industrial investment strategy

Developed & adopted industrial

investment strategy

LED OBJ 16 IND 3

Quarterly Reports 3

key milestones

toward developing

the industrial strategy 0 N/A AREDS

Situation analysis report 0

objectives & strategies 0

programmes & projects 0

implementation plan 0

developed & adopted industrial

investment strategy



Develop Livestock Improvement Plan

Developed & Adopted Livestock

Improvement Plan

LED OBJ 16 IND 4

Annual Report 3

Key milestones

towards developing Livestock

Improvement Plan 0 N/A

Agricultural Plan

situation analysis report 0

Objectives & strategies 0

programmes & projects 0

implementation plan 0

developed & adopted

Livestock Improvement

Plan



Develop Marketing & Adopted and

Branding Strategy

Developed marketing & adopted and

Branding Strategy

LED OBJ 16 IND 5

Annual report 3

key milestones

towards development of marketing and branding

strategy R350 000 LGTA fundingTourism

Plan

situation analysis report R87 500

objectives & strategies R87 500

programmes & projects R87 500

implementation plan R87 500

Developed & adopted

marketing and branding strategy



To promote economic

development in the district

LED OBJ 16

Economic Developme

nt

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Skills Developmk

ent To develop skills

of LM staffLED OBJ

17

Learner Recruitment on

Disabled

Disabled Unemployed

Learners recruited in line with LGSETA

Skills PlanLED OBJ 17 IND 1 3

Liaise with LM's and DPSA on

identification for database NIL NIL

HRD Strategy

Solicit information

from LM's and DPSA

Develop Database of Candidates NIL

Request Funding from

LGSETA NIL

Training Report and Funds

Amount Incurred Report

30 Unemployed Disabled Trained


Special Projects / programmes

implemented for designated

groups.LED OBJ 18 IND 1

Quarterly reports 1

SPU programs

and capacity building

initiatives 360,000 1550 175 270 00 NIL

Capacity building of

LMs & Children's

Programme 130,000

Capacity Building on

elderly programmes 70,000

Capacity building on Children's

programmes 90,000

Mainstreaming of elderly

programmes 70,000

Mainstreaming of all designated

programmesStrategic Manager 260

7 Programmes/proj

ects implemented for

designated groups by all departments

LED OBJ 18 IND 2 1

Commemorate memorable

dates 300,000 1550 175 270 00 NIL 2 80,000 2 120,000 2 40,000 1 60,000 7 eventsStrategic Manager 261

MarketingTo promote

ADM's brandingLED OBJ

19

Implementation of Advertising and Advertorial plan

20 Advertising initiatives

undertakenLED OBJ 19 IND 1 2

Implementation of

advertising and

advertorial plan R 1,200,000 51017515500

Tourism Strategy

4 Initiatives Undertaken 0

8 Initiatives Undertaken 400 000 400 000

20 Initiatives Undertaken 400 000 2000%


Special Program

To ensure that institutional plans

/ programmes and projects

impact on Youth, Disabled, Women,

Children, Elderly and other

designated groups on an

ongoing basis.LED OBJ

18

Mainstreaming of Special

Programmes in all ADMs programmes / plans and projects

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Revenue Collection Rate (% Collection to

Billing)

MFV OBJ 1 IND 1

Monthly Reporting Financial

Dashboard 4

Implement Credit

Control and Debt

Management Policy N/A N/A 30% 35% - 40% - 45% - 50% - 50%


2 LMs debtor databases cleansed

MFV OBJ 1 IND 2

Quarterly Report 5

Data cleansing revenue billing 8,404,611.00 883583500269 NIL

Quarterly Progress Report 2238327.82



Quarterly Progress Report 2,141,099.22 2


Management of conventional

meters operations

No of billable consumers

metered

MFV OBJ 1 IND 3

Quarterly report 5

Implement meter

management policy

Vavious Amounts Various Votes 21500 125 - 125 - 125 - 125 - 22000


Installation of bulk zone meters

3 Towns with bulk zone meters

MFV OBJ 1 IND 4

Quarterly reports 5

One project to be

implemented internally R200 000

New refurbishment vote 5 towns

5 (accumulative

) 0 6 acc 40,000 7 acc 100,000 8 acc

Awarded Amount ± R200,000

An additional 3 towns provided

with zone meters - acc

total = 8 townsDirector:

Engineering 266

Improved metering efficiency of treated

water

100% of treated water bought and supplied metered

MFV OBJ 1 IND 5

Monthly reports 5

Monthly Water

Balance Report

Various Amounts Operational budget 100% 100% N/A 100% N/A 100% N/A 100% N/A 100%


Enhancement of water conservation

management in identified villages

6Villages with initiatives rolled

out

MFV OBJ 1 IND 6

Quarterly Reports 4

Water Conservation N/A N/A 24 villages

Appointment of Service Provider N/A

Roll out to 2 Villages N/A



Water Conservation

Director : Engineering 268

Verification of water and sanitation

assetsFull Report on

Schemes verified

MFV OBJ 1 IND 7

Quarterly Reports 3

Schemes verification R 500,000 New Vote NIL

Appointment of Service Provider n/a

1st Draft Report N/A

2nd Draft Report R 100,000 Final Report

Full Awarded Amount

±R500,000 Final ReportDirector :

Engineering 269

To Maximise Revenue collection

Management of Calgary Conference

Centre tariffs

Increase of income

Generated from Hiring of Calgary

Conference Centre

MFV OBJ 1 IND 8

Quarterly Reports 2

Calgary Conference

Centre Tariffs Collection NIL 20052022500

Approved tariffs

Income generated

Report N/A

Income generated

Report N/A

Income generated

Report N/A

Income generated

Report N/A2% increase in

Income


MIG funding spent

MFV OBJ 2 IND 1

Quarterly Reports 5

Ongoing Monitoring R267,167,000 Various Votes

MIG Allocation 25% R66,791,750 45% R120,225,150 65% R173,658,550 100% R267,167,000 100%


MIG Operational cost

MFV OBJ 2 IND 2

Quarterly Reports 5

MIG operational

cost Spending R3,5 million Various Votes

MIG Allocation 25% R 875,000 50% R 1,750,000 75% R 2,625,000 100% R 3,500,000 MIG Spending


Operational costs spent on ADM

funds

MFV OBJ 2 IND 3

Quarterly Reports 4

Operational budget - Various Votes

ADM Budget 25% R8 839 250 30% R10 607 100 30% R10 607 100 15% R5 303 550

100% Operational

Costs Expenditure ALL HODs 273

External funds spent

MFV OBJ 2 IND 4

Quarterly Reports 4

External Funding - Various Votes

Fund Agreement 20% 1383750 20% R1 660 500 20% R1 660 500 20% R830 250 80%


Funds Manageme

nt


financial affairs of the district in line with national and provincial norms and standards

MFV OBJ 2

To maximise expenditure of all

funds

KPA: Municipal Financial Viability & Management KPA Weight 30%

Revenue Enhancem

entMFV OBJ

1

To ensure that the district

municipality remains

financially viable

Improvement of the billing collection

rate

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Internal Funds allocated to

projects spent

MFV OBJ 2 IND 5

Quarterly Reports 3

Ongoing Monitoring 9 160 000 Various Votes

ADM Budget 25% 2 290 000 30% 2 748 000 30% 2 748 000 15% 1 374 000

100% Expenditure



projects spent

MFV OBJ 2 IND 6

Quarterly Reports 3

Ongoing Monitoring

Various Amounts Various Votes 0 25% - 30% - 30% - 15% -

100% Expenditure

Director : Health &

Protection 276


projects spent

MFV OBJ 2 IND 7

Quarterly Reports 3

Ongoing Monitoring

Various Amounts Various Votes 0 25% 30% 30% 15%

100% Expenditure



projects spent

MFV OBJ 2 IND 8

Quarterly Reports 3

Ongoing Monitoring

Various Amounts Various Votes 0 25% 30% 30% 15%

100% Expenditure

Director Land Human


Development 278


projects spent

MFV OBJ 2 IND 9

Quarterly Reports 3

Ongoing Monitoring R31,620,000 Various Votes 0 25% R3,162,000 30% R9,486,000 30% R17,391,000 15% R28,458,000

100% Expenditure


Issuing of levy fees for certification of premises dealing with hazardous

material

8 Compliance Certificates

issued

MFV OBJ 2 IND 10

Quarterly Reports 4

Compliance Certificates R4,000 Various Votes

8 Certificates

Progress Report R800

8 Certificates Issued R800

6 Certificates Issued R800

8 Certificates Issued R1 600

8 Certificates Issued

Director : Health &

Protection 280

Implementation of levies for fire

services

Amount collected for levies on fire

services

MFV OBJ 2 IND 11

Quarterly Reports 2

Collection of fire levies N/A N/A 100% 20% N/A 50% N/A 75% N/A 100% N/A Fire levies

Director : Health &

Protection 281

Implementation of the Section 71

Compliance

Monthly Variance Report at 20%

and above

MFV OBJ 2 IND 12

Monthly Report

Variance Cost on

Operational Budget

Operational Budget Various Votes Dashboard

Quarterly Variance Report NIL




Operational Variance ALL HODs 282

Facilitate financial support at LMs

GRAP compliant fixed asset register for Ngqushwa

MFV OBJ 3 IND 1

Quarterly report 2

Ngqushwa GRAP

compliant fixed asset

register R400,000 MSIGAsset

register



provider NILDraft asset

register 200,000

GRAP compliant fixed asset

register R200,000

GRAP compliant fixed asset

registerStrategic Manager 283

Roll-out of a Uniform Financial

Management System to Great

Kei LMVenus

Implemented

MFV OBJ 3 IND 2

Quarterly report 2

Implementation of a Uniform Financial

Management System at

Great Kei LM R2,500,000 882082001069 NILProgress Report R 600,000

Progress Report R900,000

Progress Report R500,000 Final Report R500,000

Venus Fully Implemented


Provide support to LMs in obtaining clean audits by

20144 Initiatives on

Audits

MFV OBJ 3 IND 3

Quarterly report 4

Build capacity in resolving

audit issues a R1,000,000 882082001069 NIL Action plan NILTerms of

Reference NIL

Appointment of service providers R400,000

4 Initiatives completed. R600,000 4 Initiatives


Budget Reform


municipal finances

MFV OBJ 4

Adherence and conform to new

budgeting systems as per National Framework and

Treasury Regulations

Budget Compliance with financial systems

(GRAP)

MFV OBJ 4 IND 1

Align budget format NIL N/A

Adopted budget

Appoint Service provider N/A

15 Formats complied

with N/A10 Formats

Complied with N/A10 Formats

Complied with N/A

Budget complies with the formats as prescribed in the regulations


Funds Manageme

nt


financial affairs of the district in line with national and provincial norms and standards

MFV OBJ 2

To maximise expenditure of all

funds

Support to Local

Municipalities




MFV OBJ 3

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Establish and set up

Intergovernmental relations core

teams

Established IGR planning core

team

GGP OBJ 1 IND 1

Quarterly reports 1

IGR Care Teams 40,000 1550 175 096 00 NIL

Establish team 10000.00

1 sitting per quarter 10,000



Functioning core team


Monitoring of the IGR Forum

Progress Implementation

Plan

GGP OBJ 1 IND 2

Quarterly reports 1 NIL N/A TOR

Quarterly reports 0

Quarterly reports 0

Quarterly reports 0 Quarterly reports 0

Functioning of the IGR Forum


Facilitation of IGR and District Mayors

Forums

Attendance register and

minutes of the Forums

GGP OBJ 1 IND 3

Quarterly minutes and attendance

register 2 80,000 1550 175 096 00 6 2 per quarter 20,000 2 per quarter 20,000 2 per quarter 20,000 2 per quarter 20,000 8Strategic Manager 289

Facilitate and coordinate learning

and sharing sessions

No of sessions held

GGP OBJ 1 IND 4

Quarterly Reports 1 150,000 1550 175 096 00 2 0 1 50,000 1 50,000 1 50,000 3


Facilitation of District Speaker's

Forum



GGP OBJ 2 IND 1

Quarterly minutes and attendance

register 1 41st Quarterly

Report 02nd Quarterly

Report 03rd Quarterly

Report 04th Quarterly

Report 0 4Strategic Manager 291

Develop a municipal guide for

Learning and Sharing

Adopted Municipal guide for Learning and

Sharing

GGP OBJ 2 IND 2

Quarterly Reports 2

of the Municipal Guide for

Learning and Sharing NIL

Draft Document

Draft guide line document 0

Final draft guide line document 0

Adopted draft guide line document 0

Development of Action Plan for

the new financial year 0

Adopted Guidelines Document


Co Ordinate MSU quarterly functional

forum meetings

Attendance register of the

Forums

GGP OBJ 2 IND 3

Quarterly Reports 1

MSU District Forums R96,000 153017534569 12 3 Forums 24000.00 3 Forums 24,000 3 Forums 24,000 3 Forums 24,000 12 Forums


Coordinate Health & Protection

consultative forum sessions 10 Sessions held

GGP OBJ 2 IND 4

Quarterly Reports 3

Convene Disaster

Management, MHS and District Health forums 272,000 4005 4010 4030 40

Report on 10 Sessions Held 68000.00

Report on 20 Sessions

Held Accumulative 68,000

Report on 30 Sessions Held Accumulative 68,000

Report on 40 Sessions Held Accumulative 68,000

40 Sessions Held

Director: Health &

Protection 294

Human Resources

To ensure conducive working

environment for ADM Councilors

and OfficialsGGP OBJ

3

Provide Support to Employees with Health Problems

Increase in Usage of EAP

GGP OBJ 3 IND 1

Quarterly Reports 4

Conduct Health

Awareness Campaigns R700 000 203517505700 13%

Service Provider

Appointed 0

0,25 % Accumulative

Staff Orientation R200 000

1.5 % Accumulative


0,25% Accumulative


15% Accumulative

Staff Orientation


4 Commemorate Africa Day

GGP OBJ 4 IND 1

Quarterly Reports 1 African Day NIL N/A NIL

Quarterly Reports 0

Quarterly Reports 0

Quarterly Reports 0

Quarterly Reports 0

4 Reports per annum


4 African International Committee

meetings held

GGP OBJ 4 IND 2

Quarterly Reports 1

AIC Committee 80 000 1550 175 096 00 NIL 1 per Quarter 0 1 per Quarter 0 1 per Quarter 15 000 1 per Quarter 65 000

4 Reports per annum


To facilitate sound

international Relations by 2012

GGP OBJ 4

Establish African Internationals

Committee

Intergovernmental

Relations

To facilitate sound

Intergovernmental Relations

systems by 2012GGP OBJ

1

Functioning of the IGR

Forum

Establish ADM as a learning and

sharing institution

KPA: Good Governance & Public Participation KPA Weight 5%

International

Relations

GGP OBJ 2

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Special Programme

s






ongoing basis.GGP OBJ

5Co-ordinate SPU Forum meetings



GGP OBJ 5 IND 1

Quarterly reports 1 SPU Forums 80,000 1550 175 276 00 16

Women Youth 20,000 Disability 20,000

Youth Disability Children 20,000 4 20,000 16


Special Programme

s






ongoing basis.GGP OBJ

5

Coordinate commemoration of

historical events within the district

3 Awareness Historical

Campaigns

GGP OBJ 5 IND 2

Quarterly reports 1

Commemoration of

historical events R 440,000.00 1550 175 276 00 NIL

2 Women's

month programmed 90,000

3 16 Days of activism 170,000

1 International Day for Women 50,000

2 Youth month programs 130,000

Commemoration of all Historical

eventsStrategic Manager 299

1 Mayors Cup, 500,000 1550 175 278 00 4Quarterly

reportQuarterly

report 2 250,000 2 250,000 4 per annumStrategic Manager 300

1

Mayors Sports awards 100,000 1550 175 278 00 NIL

Quarterly Report

Quarterly Report

Quarterly Report Quarterly Report 100,000 Sport Events


Support district representative

teams / individuals during provincial

and national events

7 Teams / individuals assisted

GGP OBJ 6 IND 2

Quarterly reports 2

Sports development 200,000 1550 175 278 00 NIL 1 20000.00 2 60,000 2 60,000 2 60,000 7


Facilitate and Coordinate district

sports forum



GGP OBJ 6 IND 3

Quarterly reports 2

District Sports Forum 25,000 1550 175 278 00 NIL 1 7000.00 1 6,000 1 6,000 1 6,000 4


Provide support to ADM employees

through participation in

sport 5 Sport activities

undertaken

GGP OBJ 6 IND 4

Quarterly reports 1

ADM Staff Sport 250,000 8840 840 001 69 NIL 1 50000.00 2 100,000 1 50,000 1 50,000 5


Implementation of audit action plans in relation to the audit

reports and management letters

Developed action plan

GGP OBJ 7 IND 1

Quarterly reports 4

Implement actionables on the audit action plan NIL NIL Audit report

Updated action plan

report N/A

Updated action plan

report N/A

Updated action plan

report N/AUpdated action

plan report N/A Action Plan All HoDs 305

Drafting of Annual Financial

Statements

Adopted consolidated

Financial Statements

GGP OBJ 7 IND 2


annually 4

Preparation of the annual

financial statements

110,000 300,000 100,000 2205175 00400 1

Draft and submit to Auditor General 110000.00

Audited financial

statements 300 000Progress Report 0

Set of annual financial

statements 100 000Annual Financial

StatementsChief Financial

Officer 306

Develop and maintenance of commitments

register Updated register

GGP OBJ 7 IND 3

Quarterly reports 4

Prepare reports on updated register NIL N/A

Commitment Register

Quarterly Report 0

Quarterly Report 0


Commitments register in place

Chief Financial Officer 307Auditing

GGP OBJ 7

To achieve an unqualified audit opinion by 2014

Annual sports activities

undertaken

GGP OBJ 6 IND 1

Quarterly reports

Sport developme

nt

To promote and capacitate

different sporting codes throughout

the district GGP OBJ

6

Empowerment and development of

communities through

participation in sports

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Audited performance

reports

GGP OBJ 7 IND 4

Quarterly reports 4

Perfomance Review NIL N/A

0910 Audited reports

Audited performance

reports -

Audited performance

reports -

Audited performance

reports -

Audited performance

reports -4 reports per

annumMunicipal Manager 308

Performance panel review

GGP OBJ 7 IND 5

Bi-annual reports 4

Perfomance Review NIL N/A

0910 panel review reports

Performance panel review -

Bi-annual reports -

Performance panel review -

Bi-annual reports -

2 reports per annum

Municipal Manager 309

Water

To provide adequate and

potable water to all by 2014

GGP OBJ 8

Develop User Education Plan

User Education Plan

GGP OBJ 8 IND 1

Quarterly reports 1

Develop User Education

Plan NIL N/A NIL

All Recipients of Q1

Sanitation Projects Trained N/A





All Recipients of Q4 Sanitation

Projects Trained N/A

All Recipient of Q1-Q4 Water

User Education Trained

Director Engineering 310

Minutes of meetings of Section 79 committees

GGP OBJ 9 IND 1

Quarterly reports 3

Meeting of Coiuncilors NIL N/A

2 committees

met quarterly

Quarterly Reports and

Minutes 0


Minutes 0


Minutes NIL


Minutes NIL4 committees

quarterly


Minutes of meetings of

Section 79 and 80 committees

GGP OBJ 9 IND 2

Quarterly reports 4

Facilitate Secretarial

Functions for Committee NIL N/A

Section 80 Committees

Quarterly Reports on Sittings and Attendance

No funding required


No funding required


No funding required


No funding required

Section 79= 24 Meetings, 30 standung, 16

Mayoral


Facilitate training of Section 79

committees and councilor

workshops

5 Training initiatives conducted

GGP OBJ 9 IND 3

Quarterly reports 2

Training of Councilors NIL N/A NIL

Appointment of Service Providers 0

Training Report 0

Training Report 0

5th Training Report 0

5 Training Initiatives


To ensure technical support to Council in line

with standing rules

GGP OBJ 10

Compilation of agenda and

minutes

Level of satisfaction from Council feedback

surveys

GGP OBJ 10 IND 1

Quarterly reports 4

Issuing of Questionnair

e NIL N/A NIL

Prepare, Circulate and

Analayse Survey

QuestionsNo funding

required

Report on Findings at

60 %No funding

required

Prepare, Circulate and

Analayse Survey

QuestionsNo funding

requiredReport on

Findings at 80 %No funding

requiredLevel of

Satisfaction


4 Local Communication Forum meetings

GGP OBJ 11 IND 1

Quarterly reports 3

Arrange quarterly LCF

meetings R30 000Operational

Budget 4 1 LCF Report 7500.00 1 LCF Report 7500 1 LCF Report 7500 1 LCF Report 7500 4 per annumStrategic Manager 315

4 District Communication Forum meetings

GGP OBJ 11 IND 2

Quarterly reports 3

Arrange quarterly

DCF meetings R 40,000 15501750300 4 1 10,000 1 10,000 1 10,000 1 10,000 4 per annum


4 Consultative forums held

GGP OBJ 11 IND 3

Quarterly reports 3

Arrange information

Days, Imbizos, IDP

Budget Roadshows, Masibonisan

e Forum Meetings 850,000 155017519600 60 15 R150 000 15 R150 000 15 R150 000 15 400,000

4 Information Sessions per


Vigorous communication to

communities16 Water forum meetings held

GGP 11 IND 4

Quarterly reports 3

Arranging water forum

meetings 350,000 155017519600 16Quarterly Report R87,500

Quarterly Report R87,500

Quarterly Report R87,500 Quarterly Report R87,500

16 Water Forums per


Strategic engagement with

ADM & Communities on Council Business

Established Electronic

mechanisms for Council Business

Info

GGP OBJ 11 IND 5

Quarterly reports 1

Customer care systems R30 000 15501750300

Customer care

systems1st Training

Report 0.002nd Training

Report R10 0003rd Training

Report R10 000final Training

Report R10 000Systems installed


Public Participatio

n




districtGGP OBJ

11

Auditing

To achieve an unqualified audit opinion by 2014

GGP OBJ 7

To ensure councilors are

fully capacitated to deliver on their

mandateGGP OBJ

9

Coordinate performance

reporting, monitoring and

review

Strengthen relations with communities, community

development workers, ward committees,

traditional leaders and communicators

forum

Council Support

Coordinate effective

functioning of the council committees

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Provide conducive environment on customer care

Customer care Policy

GGP OBJ 11 IND 6

Quarterly reports 3 Policy review R50 000 15501750300

Policy in place

Quarterly Report 0.00

Draft review Policy R10 000


Adopted Customer Care

Policy R20 000

Adopted Customer Care

PolicyStrategic Manager 320

3 LMs with functional MRM

GGP OBJ 11 IND 7

Quarterly reports 1 MRM Sitting

Operational Budget N/A NIL

1st Quarterly Report 0.00

2nd Quarterly Report 0

3rd Quarterly Report 0

4th Quarterly Report 0

3 LMs with MRM


MRM programs implemented

GGP OBJ 11 IND 8

Quarterly reports 1

MRM Functioning

Operational Budget N/A 1

Quarterly Reports

Quarterly Reports

Quarterly Reports

Quarterly Reports MRM Sittings


20 Villages/ settlements

communal land being properly administered

GGP OBJ 12 IND 1

Quarterly Report 1

LM Housing Analysis NIL NIL

LM Project List and Status 0.00

Housing Analysis

Report on LM's 0

Projects Analysis Report 0

Projects Analysis Report 0

Settlement Planning &

Tenure ReformStrategic Manager 323

Development of Capacitation

Plan & Manuals Programmes on Land & Housing

GGP OBJ 12 IND 2

Quarterly Report 1

Land and Town

Planning Analysis at

LMs NIL NIL 0Consultation

Report 0.00

interview Questionnaire

s 0documented

needs 0 Final Report 0

capacity building initiative on land

& HousingStrategic Manager 324

Facilitate establishment of

Land Reform Forum sectoral

Forum4 Sittings of the

LRSP Forum

GGP OBJ 12 IND 3

Quarterly Report 1

Establishment of Land Reform Forum

sectoral Forum 20 000 88 40 84 00 04 69 0

Quarterly Reports 5 000




LRSP Management

Forum

Director Land Human


Development 325

GGP OBJ 13


DTO Forum sectoral Forum

4 Sittings of the DTO Forum

GGP OBJ 13 IND 1

Quarterly Report 1

Establishment of DTO sectoral Forum 20 000 88 40 84 00 04 69

Tourism Plan




Quarterly Reports 5 000 DTO Forum

Director Land Human


Development 326

Facilitate establishment of Co-

operative Forum4 Sittings of the Co-ops Forum

GGP OBJ 13 IND 2

Quarterly Report 1

Establishment of Co-

operative Forum NIL N/A 0

Quarterly Reports 0.00

Quarterly Reports 0


Co-operatives Forum

Director Land Human


Development 327

Facilitate establishment of SMME Forum

4 Sittings of the SMME Forum

GGP OBJ 13 IND 3

Quarterly Report 1

Establishment of SMME

Forum NIL N/ASMME

StrategyQuarterly Report 0.00

Quarterly Reports 0

Quarterly Report 0 Quarterly Report 0 SMME Forum

Director Land Human


Development 328

Facilitate establishment of Heritage Forum

4 Sittings of the Heritage Forum

GGP OBJ 13 IND 4

Quarterly Report 1

Establishment of Heritage

Forum 20 000 88 40 84 05 05 69Heritage Strategy

Quarterly Report 5 000

Quarterly Report 5 000

Quarterly Report 5 000 Quarterly Report 5 000 Heritage Forum

Director Land Human


Development 329

Economic Developme

nt

To improve co-ordination

between ADM and other

StakeholdersGGP OBJ

13

Human Settlement

To facilitate development of

sustainable Human

Settlements within the District

by 2014

Address Land Administration

matters in Communal Land

within the District in partnership with

relevant Government

Departments and stakeholders

Revive Moral Regeneration

movement (MRM) structures in district

GGP OBJ 12

Public Participatio

n




districtGGP OBJ

11

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's


Agriculture Forum

4 Sittings of the Agriculture

Forum

GGP OBJ 13 IND 5

Quarterly Report 1

Establishment of

Agriculture Forum 10 000 88 40 84 00 09 69

Agricultural Plan


Quarterly Report 2500


Agriculture Forum

Director Land Human


Development 330

Facilitate establishment of Environmental

Forum

4 Sittings of the Environment

Forum

GGP OBJ 13 IND 6

Quarterly Report 1

Establishment of

Environmental Forum 20 000 88 40 84 00 06 69 EMS


Quarterly Report 2500


Environmental Forum

Director Land Human


Development 331

Facilitate establishment of Crafters Forum

4 Sittings of the Crafters Forum

GGP OBJ 13 IND 7

Quarterly Report 1

To facilitate establishment of Crafters

Forum NIL N/ATourism

PlanQuarterly Report 0.00

Quarterly Report 0

Quarterly Report 0 Quarterly Report 0 Crafters Forum

Director Land Human


Development 332


LED Forum4 Sittings of the

LED Forum

GGP OBJ 13 IND 8 1

Establishment of LED Forum 20 000 88 40 84 00 07 69 AREDS


Quarterly Reports 5000

Quarterly Reports 5000

Quarterly Reports 5000 LED Forum

Director Land Human


Development 333

Business Enterprise Strategic

ForaGGP OBJ

14


Mayoral Business Advisory Forum

4 Sittings of the MBA Forum

GGP OBJ 14 IND 1

Quarterly Report 2

Facilitate establishment of Mayoral

Business Advisory Forum R 150,000 884084000269 0





Mayoral Business

Advisory Forum

Director Land Human


Development 334

Development Agency

GGP OBJ 15

Monitoring of ADM Development

Agency - Aspire Agency Reports

GGP OBJ 15 IND 1

Annual Report 1

Participation in the Aspire

activities NIL N/AAnnual Report


Quarterly Reports 0

Quarterly Reports 0

Quarterly Reports 0

Aspire Performance

Report

Director Land Human


Development 335

Development Agency

GGP OBJ 15

Strategic Advice to Council on Agency

operations

Agency Operations

Reports

GGP OBJ 15 IND 2

Annual Report 1

Reporting on Agency

functioning NIL N/AAnnual Report


Quarterly Reports 0

Quarterly Reports 0

Quarterly Reports 0

Aspire Annual Report


Development of Risk Management

Strategy Risk Register

GGP OBJ 16 IND 1

Quarterly Report 1

Development of Risk

Management Strategy NIL N/A

Risk Registers

Quarterly Reports 0

Updated Register 0

Quarterly Reports 0

updated Risk register 0 Risk Strategy


Development and Review of ADM Municipal IDP Reviewed IDP

GGP OBJ 16 IND 2

Quarterly reports 4 IDP Review NIL N/A

IDP and Budget

Approved IDP Process Plan & Framework 0

Situational Analysis Report 0

Strategic Framework

Report 0

Reviewed Municipal IDP Process Plan 0 IDP


Information Manageme

ntTo provide IT Governance

GGP OBJ 17

Establishment of IT Committee

Established IT Committee

GGP OBJ 17 IND 1

Quarterly reports 2

Establish IT Committee R50 000


Quarterly report 0

Quarterly report R20 000

Quarterly report R30 000 Quarterly report 0

Established IT Committee



nt

To create enabling

environment for business to thrive

GGP OBJ 18

Support to Women Youth & Disabled

20 Vulnerable groups supported

GGP OBJ 18 IND 1

Quarterly reports 1

To Support to Women Youth & Disabled 0 0

5 Youth Organisations SUPPORTED 0.00

5 Women Groupings Supported 0

5 Disabled Groups

supported 0

20 Different Vulnerable

Groups Supported 0

Business Enterprise

support

Director Land Human


Development 340

Heritage

comprehensive management of

heritage resources

GGP OBJ 19

unearth, develop conserve and

promote heritage resources

Documented recordings

GGP OBJ 19 IND 1

Quarterly reports 1

To document recordings for

elders R50 000Operational

Budget

Heritage Strategy 2 Recordings

Provision of list to be

interviewed 0.00Progress Report R50 000

Progress report 0 Progress Report 0

Oral History Collection

Director Land Human


Development 341

Economic Developme

nt

To improve co-ordination

between ADM and other

StakeholdersGGP OBJ

13

Strategic Planning

To ensure strategic

development and legislative

compliance on governance

GGP OBJ 16

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Environment

mainstreaming of environmental management

GGP OBJ 20

co-ordinate environmental

events4 Environmental

events held

GGP OBJ 20 IND 1

Quarterly reports 1

Environmental events R100 000 88 25 82 50 24 69 EMS events Report R25 000 events Report R25, 000 events Report R25 000 events Report R25 000

Environmental events

Director Land Human


Development 342

Institutional Land & Housing

To ensure that category B

Municipalities are fully capacitated to fulfill their role and function with regard to land & housing function

by 2012GGP OBJ

21

Development of the capacitation

programmes for land and housing

7 LM’s adequately

undertaking this function

GGP OBJ 21 IND 1

Quarterly reports 1

capacitation programmes for land and

housing NIL N/A LSRP

Questions Developed

and Distributed 0.00

Analysis Report 0

Report ot Council on

requirements 0

Training Workshop for 7

LMs 0

capacitation programmes for

land and housing

Director Land Human


Development 343

community safety

To strengthen co-ordination of

crime preventionGGP OBJ

224 Consultative

forums held

GGP OBJ 22 IND 2

Quarterly reports 1

District Community

Safety Forum NIL N/ACommunity Safety Plan

Quarterly report 0.00

Quarterly report 0

Quarterly report 0 Quarterly report 0

4 DCS Forum consultative

sessions Director Health

& Protection 344

Tourism Developme

nt and Promotion

To market ADM as a tourist

destination of choice

GGP OBJ 23

Establish partnerships with

other tourism stakeholders

3 Partnerships established

GGP OBJ 23 IND 1

Annual Report 3

Establish partnerships with tourism

stakeholders, tourism

development & capacity

programmes, partnership with WSU &

TEP, marketing

collaboration, ECTB NIL N/A

Tourism Master Plan

Report on Identified

partnership programmes 0 3 Draft MOU 0 3 Final MOU 0

Report on the implementation

of the MOU 03 established partnerships



Special Program

To ensure that institutional plans, programmes and projects impact

on youth, disabled, women, children, elderly

and other vulnerable groups

GGP OBJ 25

Mainstreaming of Special

Programmes in all ADM’s

programmes, plans and projects

7 Programmes/proj

ects implemented for

designated groups by all departments

GGP OBJ 25 IND 3 1

Monitoring of compliance

requirements on

beneficiation of the

designated groups NIL N/A NIL

Develop toolkit for

monitoring and conduct departmental awareness workshop 0

Progress reports as per

targets 0

Progress reports as per

targets and reveiwal of

toolkit 0

Evaluation report of the work done 0

Impact Assessment


Communications

To enhance communication in

all ADM Programmes

GGP OBJ 26

Development and maintenance of

Web SiteUpdated Web

site

GGP OBJ 26 IND 4 2

Marketing of ADM

programs through the Web Site NIL N/A Tourism

Updated Website 0

Quarterly Report 0

Quarterly Report 0 Quarterly Report 0 Annual report


Internal Audit

To Provide Quality

Assurance on ADM Internal

Controls & Governance on

an ongoing basisGGP OBJ

27Conduct internal

Audits


Plans

GGP OBJ 27 IND 5 5

Conduct Internal Audits 200,000 152017504000

Internal Audit Plan 4 Audits 0 4 Audits 0 4 Audits 50,000

Internal Audit Plan R 150,000



of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Waste Manageme

nt

To facilitate provision of

compliant waste management by

local municipalities in

the district by 2012

GGP OBJ 28

Creating learning and sharing

platform for waste management

Established solid waste

stakeholder forum

GGP OBJ 28 IND 1

Quarterly reports 3

Solid waste stakeholder engagement R 50,000

Operational Budget

Wastye Managemen

t Plan1

accumulative R 12,5002

accumulative R25, 0003

accumulative R 37,500 4 accumulative R 50,000

Established stakeholder

forumStrategic Manager 349

Fleet Manageme

nt

To manage and monitor Fleet

Usage at ADMGGP OBJ

29

Installation of Fleet Management

Software

Fleet Management

Software Installation

GGP OBJ 29 IND 1

Quarterly reports 3

Fleet Software

Installation Nil NILVehicles in

Place TOR in Place R 0

50% of Vehicle Installed Report 0

75% of Vehicle Installed Report R 0

100% of Vehicle Installed Report R 0

Software Installation


Municipal Governanc

e


applicable legislation, regulations, policies and

procedures on an ongoing basis

GGP OBJ 30

Monitoring and review of current

service level agreements

Service Level Agreements

reports

GGP OBJ 30 IND 1

Quarterly reports 5

Development of SLA

service level agreements NIL N/A SLA register

Updated agreements

reports 0

Updated agreements

reports 0

Updated agreements

reports 0

Updated agreements

reports 0

Service Level Agreements

reportsMunicipal Manager 351

Provision of Training

Project management

training conducted

GGP OBJ 31 IND 1

Quarterly report 2

Project management

training R150,000 88 208 2001169Basic

training



provider NILTraining report R150,000 N/A N/A

Project management

training conducted


Facilitate Integrated Development Planning and Performance Management

support to LMs IDP sessions held with LMs

GGP OBJ 31 IND 2

Quarterly report 5

Feedback Sessions,

one-on-one visits,

Conduct workshops

and Training NIL N/A NILQuarterly

report 0Quarterly

report 0Quarterly

report 0 Quarterly report 0

11/12 IDP review and

SDBIPsStrategic Manager 353

GGP OBJ 31 IND 3

Development of SLAs NIL 88 4 TOR for SLAs 0 2 Draft SLAs 0

ADM signed SLAs 0

4 signed SLAs by LMs 0

Signed SLAs for support


GGP OBJ 31 IND 4

Preparation of the Internal Audit Service

Level Agreements NIL NIL N/A

Presentation report on DIMAFO 0

Signing of Service Level Agreements

by 2 LM Mayors 0

Report to Council (Audit) 0

Report to Council (Audit) 0

Signed SLA for 2 LMs


Provide training initiatives to Local Municipalities in

line with Municipal Programs

7 LMs with operational PMS

GGP OBJ 31 IND 5

Quarterly Report 3

Co-ordinate the

development and

operationalisation on PMS

in LM's R500 000 N/A

IDP + PMS + Budget

2010/2011

Adopted Strategic and SDBIP Score

Cards 0

Half yearly assessment

report 50 000Draft PMS Framework R 150,000

Final PM Network 497,582.00

Adopted Performance Management Framework


Facilitate Human Resources

Development and Management

Support

Developed District Wide

skills database

GGP OBJ 31 IND 6

Quarterly Report 0

Co-ordinate and

facilitation of skills

development framework

working session NIL N/A NIL


Appointment of service provider 5,000.00

Draft Skills Database

Report R 95,000


Skills Database 100%


Skills DatabaseStrategic Manager 357

Establishment of Service Level

Agreements with LMs

Signing of 2 SLAs for LMs

Quarterly report 4

Support to Local

Municipalities




GGP OBJ 31

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Public Participatio

n

To ensure involvement of communities in the affairs of the

districtGGP OBJ

32

Strengthening of community based project steering

committeesDeveloped

projects register

GGP OBJ 32 IND 1

Quarterly reports 1

Participation in key PSC

and monitoring

thereof NIL NIL NILQuarterly

report 1.00Quarterly

report 1Quarterly

report 2 Quarterly report 2 6 registers All HoDs 358


nt



2014GGP OBJ

33

Facilitate learning and sharing and

identify best practices

Conduct 2 sessions with

sister organizations

GGP OBJ 33 IND 1

Bi-annual report 2 NIL NIL

Signed Memorandu

m of Understandi

ngProgress Report 0

Progress Report 0

Progress Report 0 progress report 0 2 sessions


7 LM's trained

GGP OBJ 34 IND 1

Quarterly reports 1

Policy Development

training NIL

Needs Analysis Report


Training Starts 0

Training Complete 0 Training Report 0 7 LMs


7 LM's trained

GGP OBJ 34 IND 2

Quarterly reports 1

Training of plant

operators NIL

Needs Analysis Report


Training Starts 0

Training Complete 0 Training Report 0 7 LMs


10 LM councilors trained in Labour

Relations

GGP OBJ 34 IND 3

Quarterly reports 1

Labour Relations Training NIL

14 Councillors

Trained

Needs Analysis Report 0

Training Workshop held and

report submitted 0

Training Report 0

Conduct Aftercare visits 0 10


Sport developme

nt

Facilitate co-ordination of the

District 2010 programmed in

line with National KPA

GGP OBJ 35

Implement the 2010 legacy strategy in accordance with

the agreed programmes

Number of beneficiaries

trained in sports development in partnership with

SAFA

GGP OBJ 35 IND 1

Quarterly reports 1

Training of football

coaches , referees and administrator

s NIL NIL NilReport on 68

trainees 0 68 0 104 0 240 0 240Strategic Manager 363

Customer Relations

Management

To provide a conducive

environment for ADM customers

to access information

GGP OBJ 36

Strengthening customer care

operations

4 Training sessions of

customer care officials per

annum

GGP OBJ 36 IND 1

Quarterly reports 2

Implement the electronic

customer care

reporting system

amend train customer

care assistants R80 000


Finalise/fine-tune

electronic customer care

reporting system , arrange

training of customer care assistants and front-line staff

Train Customer

Care Assistants in

Bath Pele principles; Provide

information manuals on Government

Services

Attendance register for

the Customer Care Training

-7-9 December

2009

Electronic customer care

reporting system running

optimally; customer care

assistants trained in how to operate system;

in Batho Pele principles and are provided

with information manuals.


6 Audit committees

GGP OBJ 37 IND 1

Quarterly reports 5

Operational Audit

Committee R300 000Operational

BudgetAudit

Committee

Appointed Audit

Committee R75 000

Audit Committee

Seating R75 000

Audit Committee

Seating R75 000Audit Committee

Seating R75 000

6 Audit Committee Seating's

Internal Audit Manager 365

No of Section 80 Committees Performance

Audit

GGP OBJ 37 IND 2

Quarterly reports 5

Operational Performance Committee R120 000

Operational Budget

Performance Audit

Committee

Appointed Performance

Audit Committee R20 000

1. Submission

of performance Audit Report. 2. Evaluation

of Performance

by the Evaluation Committee R40 000

Submission of performance Audit to Audit

Committee R20 000

1. Submission of performance

Audit Report. 2. Evaluation of

Performance by the Evaluation

Committee R40 000

Performance Audit Committee

SeatingInternal Audit

Manager 366

Municipal Support




GGP OBJ 34

Facilitate Engineering

support at M's

Council Support

To ensure effective and

efficient Advice Council Section 80 Committees

by 2012GGP OBJ

37

Establishment of All Audit Council Committees

of 37



Measurement Source

and Frequency


Q1 Deliverable

target

Q1 Financial target

Q2 Deliverable

target

Q2 Financial target

Q3 Deliverable

target

Q3 Financial target



KPI's

Compilation of the annual financial

statementsAudited Financial

statements

GGP OBJ 38 IND 1

Quarterly reports 4

20 Grip Standards to

be implemented

in the preparation of the AFS N/A N/A

10/11 Annual

Financial Statements

Reconciliations 0

Reconciliations 0

Reconciliations 0

Reconciliations, year end

procedures and cut-off 0

Audited Financial

Statements prepared


Develop and Review Annual

Budget in line with IDP Adopted Budget

GGP OBJ 38 IND 2

Quarterly reports 5

Alignment of budgeting

and reporting templates.

Implementation of the Municipal Treasury

Regulations. Convert the

ledger structure

Operational Budget N/A

10/11 Budget

Adopted Process Plan 0

Compilation of Budget 0 Adopted Draft 0 Adopted Budget 0

Budget Adopted by Council


Strategic Planning

To ensure strategic

development orientated

planning process in line with local

government KPAGGP OBJ

38

of 37