laporan pemantauan kegiatan pre-bid meeting dan...

ANTI CORRUPTION ACTION PLAN (ACAP)RENCANA TINDAK ANTI KORUPSI (RTAK)

LAPORAN PEMANTAUAN KEGIATAN PRE-BID MEETING DAN SITE VISIT

PENGADAAN JASA PEKERJAAN KONSTRUKSI

Oleh:

WAKIL PENGAMAT DARI MASYARAKAT (WPM)Nama WPM : Ir. M. Koster Silaen, MTNama Paket : 15, Sibolga – Batas TapselProvinsi : Sumatera Utara

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

RENCANA TINDAK ANTI KORUPSI (RTAK)ANTI-CORRUPTION ACTION PLAN (ACAP)

LAPORAN HASIL PENGAMATANPROSES PENGADAAN JASA KONSTRUKSI

Nama WPM : Ir. M. Koster Silaen, MTNomor Paket : 15Nama Paket : Sibolga – Bts. TapselProvinsi : Sumatera Utara

KEMENTERIAN PEKERJAAN UMUMDIREKTORAT JENDERAL BINA MARGAD I R E K T O R A T B I N A P R O G R A MP R O J E C T M A N A G E M E N T U N I T ( P M U )

Laporan Hasil Pengamatan Proses Pengadaan Jasa Pekerjaan Konstruksi

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DAFTAR ISI

DAFTAR ISI i

I. PENDAHULUAN 1II. DATA PAKET, PQ DAN PENGUMUMAN PELELANGAN 3III. PENGAMATAN PELAKSANAAN RAPAT PENJELASAN AWAL

DAN KUNJUNGAN LAPANGAN/PRE-BID MEETING AND SITE VISIT 41. Pelaksanaan Rapat Penjelasan Awal/Pre-Bid Meeting 42. Kunjungan Lapangan/Site Visit 9

IV. PENUTUP 10

DAFTAR LAMPIRAN ii

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LAPORAN HASIL PENGAMATAN PROSES PENGADAAN JASAKONSTRUKSI

TAHAP PERTAMA

BAGIAN IPENDAHULUAN

Pemerintah Indonesia dengan Bank Dunia telah menandatangani Naskah PerjanjianPinjaman (Loan Agreemnet) untuk Western Indonesia National Roads ImprovementProject (WINRIP) IBRD Loan No. 8043-ID pada tanggal 14 Desember 2011. Loanefektif 12 Maret 2012 dan akan berakhir pada tanggal 31 Desember 2017, senilaiUSD250 juta. Porsi sharing Loan dan GOI adalah 70:30 untuk Civil Works, dimanaPemerintah Indonesia menyediakan Dana USD 100 juta, sehingga total nilai proyekadalah USD 350 juta. Pinjaman tersebut akan digunakan untuk mendukung penguatanberkelanjutan Sistem Jaringan Jalan Nasional di wilayah Indonesia Barat,yaitu untukpekerjaan jalan dan jembatan.

Tujuan utama proyek WINRIP adalah untuk meningkatkan status jaringan yangsebelumnya berfungsi sebagai jalan provinsi atau jalan non status agar sesuai denganstandar yang baru yaitu jalan nasional; memastikan bahwa jaringan jalan nasionaltersebut menjadi lebih lancar dan berkeamanan; dan mampu mendukung peningkatanekonomi daerah. Sesuai dengan Schedule 2 Section IC Naskah Perjanjian PinjamanWINRIP,dan Bab 11 Project Management Manual (PMM) WINRIP, PemerintahIndonesia dan Bank Dunia menyepakati pelaksanaan Anti-Corruption Action Plan(ACAP) atau Rencana Tindak Anti Korupsi (RTAK) dalam pelaksanaan proyek.Adapun tujuan RTAK adalah untuk;

1. Mengidentifikasi resiko bagi pemerintah dan langkah-langkah pencegahansehingga mencapai standard sistem kendali yang lebih baik dari yang telahdilakukan pada program-program sebelumnya.

2. Mengatasi semua resiko dalam bentuk rencana tindak yang dikendalikan olehDitjen. Bina Marga.

3. Mencapai pelaksanaan RTAK WINRIP yang sejalan dengan Pedoman BankDunia tentang Pencegahan dan Upaya Memerangi Penipuan dan Tindak Korupsipada program-program yang didanai oleh Bank Dunia.

Pelaksanaan komponen RTAK WINRIP pada dasarnya adalah dalam rangkapeningkatan transparansi dalam proses pelaksanaan proyek dengan menarik pelajarandan pengalaman dari pelaksanaan RTAK pada proyek-proyek sebelumnya agar lebih

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kuat dan efektif, dengan melakukan langkah-langkah pencegahan danmeningkatkannya pada pelaksanaan rencana tindak-nya. Berdasarkan pelajaran danpengalaman pada proyek sebelumnya, maka RTAK yang akan dilakukan meliputi limaarea sebagaimana diformulasikan dalam Matrik Pemetaan Resiko Korupsi danRencana Tindak yaitu:

a. Meningkatkan Penyebarluasan Informasi dan Transparansib. Meningkatkan Pemantauan yang dilakukan oleh Masyarakat Madanic. Meningkatkan Mekanisme Penanganan Pengaduand. Pencegahan Kolusi serta Pemalsuan dan Resiko Penipuan, dane. Penerapan Sanksi dan Tindakan Hukum

Sedangkan ruang linkup pelaksanaan RTAK atau ACAP meliputi komponen-komponen berikut:

1. Pelibatan Wakil Pengamat dari Masyarakat (WPM) / Community RepresentativeObservers (CROs) dalam pemantauan atau pengamatan terhadap proses pelelangan /pengadaan jasa konstruksi.

2. Keterbukaan informasi kepada public / Public Disclosure.

3. Penanganan dan pengelolaan Pengaduan dari Masyarakat / Complaint HandlingMechanism System (CHS).

4. Pelibatan Pemantauan oleh Pihak Ketiga / Third Party Monitoring (TPM) dalampemantauan proses konstruksi.

WPM berperan sebagai komponen yang mewakili masyarakat madani dalam mengamati danmencermati proses pelelangan / pengadaan jasa konstruksi untuk mencegah terjadinya praktekkorupsi, kolusi, dan nepotisme, serta tindak pemalsuan dan resiko penipuan.

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BAGIAN IIDATA PAKET, PQ DAN PENGUMUMAN PELELANGAN

1. DATA POKOK

No Paket : 15Nama Paket : Sibolga – Batas TapselProvinsi : Sumatera UtaraSatuan Kerja : Satuan Kerja Pelaksanaan Jalan Wilayah II Provinsi Sumatera Utara

2. PENGUMUMAN PELELANGAN

Apakah diumumkan di Website? Ya TidakBila ‘Ya’ sebutkan website institusi: http://www.pu.go.idTanggal dimuat: 9 Januari 2015.Apakah pengumuman di website tersebut lengkap dan jelas? Ya kurang lengkap

Apakah informasi pelelangan diumumkan pada papan pengumuman? Ya Tidak

Apakah ada pihak (calon peserta) yang mengalami kesulitan mendapatkan dokumenpelelangan? Ya Tidak

Apakah ada pemungutan biaya diluar ketentuan yang telah ditetapkan di dalam dokumenlelang, bila ada mohon dijelaskan disiniTidak.

Apakah ada proses registrasi untuk bisa mengikuti pelelangan ini? Bila ada, harapdijelaskan disini?Ada.

- Para penyedia jasa dapat mendownload file surat-surat dan dokumen untuk lelang,

serta mendaftarkan diri melalui website Kementerian Pekerjaan Umum dan Perumahan

Rakyat www.pu.go.id.

- Pendaftaran dapat dilaksanakan dari tanggal 9 Januari 2015 sampai 22 Februari 2015.

- Batas akhir pemasukan dokumen adalah tanggal 23 Februari 2015 sebelum pukul

10.00 WIB.

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BAGIAN IIIPENGAMATAN PELAKSANAAN RAPAT PENJELASAN AWAL DAN

KUNJUNGAN LAPANGAN / PRE-BID MEETING AND SITE VISIT

1. PELAKSANAAN RAPAT PENJELASAN AWAL / PRE-BID MEETING (Aanwijzing)

Rapat Penpenjelasan Awal /Pre-Bid Meeting (aanwijzing) dilaksanakan pada hari Senintanggal 26 Januari 2015 dibuka pada jam 10.00 s.d jam 13.00, bertempat di Kantor SatkerPelaksanaan Jalan Nasional II Provinsi Sumatera Utara, Jl. Sakti Lubis No. 1 Medan, KotaMedan.

Pembukaan rapat oleh Bapak Ir. Irwan, MT sebagai Ketua Pokja Unit Layanan PengadaanBalai Besar Pelaksanaan Jalan Nasional I, Satker Pelaksanaan Jalan Nasional Wilayah IIProvinsi Sumatera Utara.Rapat dihadiri unsur-unsur instansi terkait yaitu:1. Pokja:

a. Ir. Irwan, MT (Ketua)b. Albed Eko Limbong, ST., M.Si (Sekretaris)c. Ir. Parlindungan Sibuea, MT (Anggota)d. Luisa Kristina Lumbantobing, ST (Anggota)e. Bonar Lumsa Mungkur, Amd (Anggota)f. M. Fauzan ‘Azima Lubisa, ST (Anggota)g. Marontang Pasaribu, ST (Anggota)

2. Dit. Bina Pelaksanaan Wilayah I: Ir. Synta Febria, MT (Kasi Penyiapan Subdit IB)3. PMU WINRIP:4. CTC WINRIP :

a. Ir. M. Edhi Fachri (Procurement Specialist)b. Ir. Mardiansyah (Procurement Specialist)

5. PPK 12: Ir. Siduhu Aro Dakhi, MM6. WPM : M. Koster Silaen, MT

Rapat Pre-Bid Meeting Paket 15 dihadiri oleh 14 calon peserta lelang.

Ringkasan penjelasan:1. Rapat Pre-Bid Meeting dibuka oleh Ketua Pokja Pengadaan Satker Pelaksanaan Jalan

Nasional Wilayah II Provinsi Sumatera Utara. Rapat ini dilaksanakan untukmenginformasikan kepada para peserta lelang mengenai persyaratan lengkap yangharus dipenuhi dalam pelelangan ini agar tidak ada kesalahpahaman di kemudian hari.

2. Ketua Pokja menyampaikan: Ringkasan data paket-paket yang akan ditenderkan

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Paket nomor 15 (Sibolga – Batas Tapsel) Panjang efektif 36.00 km.

Tata cara dan persyaratan mengikuti pelelangan. Dan lain-lain

3. Procurement Specialist 2 dari CTC WINRIP menjelaskan prosedur pelelangan denganmenekankan pada persyaratan bidding document.

Ringkasan tanya jawab selama Pre-Bid Meeting:Questions Response

1. Which ones financial resources used,2009-2013 or 2010-2014?

Finansial resources data 2009-2013

2. How about APBN portion of Loan? Portion of APBN is 30%

3. Do you have detail for analysis ofprovisional sums?

No detail analisys for Provisional Sum. Pleaserefer to Bid Document Section VIII. GeneralConditions Sub-Clause 13.5 and Section VIIGeneral Specification sub clause 1.7

4. How is procedure of relocation forutilities?

Relocation of utilities will be arrange betweenPPK and utility owner companies.

5. Who is responsible to cost ofrelocation for utilities?

The responsibility for relocation of utility is utilityowned company, if location of utilities in the rightof way (ROW)

6. How is procedure to withdrawprovisional sums?

Please refer to Section VII GeneralSpecification sub clause 1.7.2

7. Based on document, the equipmentexample : AMP capacity is 120tons/hour, is it allowed to use 2 unit ofAMP with capacity of 60 tons ratherthan that as required ?And how about for the othersequipment?

The major equipment must meet the type andminimal capacity as describe in BiddingDocument Section III of Evaluation andQualification Criteria in sub clause 3.6 majorrequirement of equipment. For other Equipmentbased on proposed method of work and asspecification needed.

8. Which ones form of bid security used,option 1 : with following the rules ofICC No. 758 or option 2: withrelinquishing the clause 1832 ofIndonesian Civil Law ?

Please select only one option. For Option No.1the commercial bank who issued the bid securityshould be member of ICC and ratified ICCURDG No. 758.

9. How is the status of land acquisition? Status of land acquisition is on going and it iscompleted before or on October 2015

10. Who is responsible of maintenance forroad the end of link from the end ofproject?

The contractor is responsible to maintain theroad within the construction limits.

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11. Please explain any pay item in BOQwhich could be expendable for utilitywork ?

Please refer to answer of question no 4 and 5above

12. Please explain, is there a partially sitehandover liable by employer to allowcommencement of work started atlocation which land acquisition iscompleted ?

Partial site handover maybe considered as longas the World Bank interpose no objection.

13. Please explain How much is value ofadvance payment in percentagedeserve for contractor ?

Please see section IX of Particular Conditionsub clause 14.2 of Total Advance Payment

14. Please explain the address ofemployer to submit bid validity?

The Employer:Directorate General Of Highways, Ministry ofPublic Works, Republic of Indonesia.Att:Procurement Committee (Pokja) of the WesternIndonesia National Roads Improvement Projects(WINRIP) Satker Pelaksanaan Jalan NasionalWilayah II, Province North Sumatra, ULPWilayah Sumatera Utara Kementrian PekerjaanUmum Dan Perumahan rakyat.

15. Please explain the address ofemployer to submit the bid security ?

The same answer as above.Address:Jalan Busi Dalam No. 7DMedanKode Pos:

16. What criteria of similar contract in Tomeet requirements of 4.2 (a) page 46

Definition of similar contract please refer to page46 foot note no.5 of bidding document. Therequirement is clear. For JV/JO, must meet thisrequirement.

17. To meet the requiremants of 4.2 (b)page 47 we proposed contract ownedMember B with production

a) Asphalt Concrete : 8000Ton/month

b) Aggregate Base : 10,500cu.m/month

Does it meet the requirements?What is the total contract for the

requirements 4.2 (b) must be USD $24,300,000,- ?

Please see page 47 of Section III of BiddingDocument. The criteria and requirements areclearly specified.

18. If the requirements of 4.2 (a) page 46without work asphalting and workaggregate base has fulfilled by LeadPartner and to the requirements of 4.2(b) page 47 have been complied withcompany member BIs the company a member C must

meet the qualification requirements ?

Please refer to answer of question No. 16 and17 above

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19. If the terms “Average AnnualConstruction Turnover” Section IIIEvaluation and Qualification Criteriapage 45 have been met by the leader(100%)If each member of B and C must meetthe members of USD $ 6,075,000(25%) ?

Each member must have minimal 25% ofAACTO requirements (USD 6,075,000.00)

20. To need for personnel and equipmentif it is met by the leader, whethermembers must be completed by themember B and the member C ?

Not necessary

21. Is the Form Joint Operating providedby Committee ?

Form of Joint attached.

22. Please confirm the official to whom theletter of Bid is quoted ?

The Employer:Directorate General Of Highways, Ministry ofPublic Works, Republic of Indonesia.Att:Procurement Committee (Pokja) of the WesternIndonesia National Roads Improvement Projects(WINRIP) Satker Pelaksanaan Jalan NasionalWilayah II, Province North Sumatra, ULPWilayah Sumatera Utara Kementrian PekerjaanUmum Dan Perumahan rakyat.

23. Related to question 22, bid securityvalidity period ?

Please see refer of section 1 ITB sub clause19.3

24. With regard to the requirements of theequipment :a. Minimum capacity production of

AMP 120 tons/hourb. Minimum capacity production of

Stone Crusher 175 tons/hourc. Minimum Track Asphalt Finisher

with automatic sensor at minimumcapacity 120 tons/hour

Please advise whether the bidder canprovide more than one unit equipmentof smaller capacity to reach theminimum capacity requirements asdefined above ?

Please refer to answer of question no. 7 above.

25. Since the quantity of excavation ishuge enough, is there a designatedlocation for disposal or it is theresponsibility of providers (contractors)to provide the disposal sites?

Designated disposal location not determinedyet. The award bidder will be provide thedisposal site.

26. Since there are a huge number ofhousing sites/land subject to roadwidening in scatter location, pleasegive us the latest progress of landacquisition and its scheme which

The process of land acquisition is still ongoing.The process will be complete before site takeover.

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showing us location that is alreadyfree (within the road right of way ROW) and please advise when the landacquisition target 100% could beaccomplished ?

27. Please give us prediction when signingcontract of the package 15 could beupheld ? this question is necessarysince calculation of price escalation isstarted at the month 13 from the dateof submission the bid proposal.

Signing contract is estimated on or beforeAugust 2015.

28. Who take responsibility for therelocation of utilities (water pipe, PLN,PJU, etc ) and which payment itemavailable in BOQ to finance the cost ofrelocation ?


29. Related to question No. 28 How is thepayment system ?


30. What is the minimum quantity ofworking progress that can bereimbursed (through Interim PaymentCerificate ) ?

Please refer to Section IX Particular Conditionssub-clause 14.6

31. How long is the period of validity ofperformance bond?

Please see refer to Section VIII of GeneralCondition sub-clause 1.1.6.6 and sub clause 4.2(Performance Security).

32. Is there any facilities necessary to beprovided for the employer bycontractor?

No

33. Which is subject to priority if there is adifference between BOQ anddrawings?

Please see refer to Section VIII of GeneralCondition clause 1.5

34. Have all land acquisition been tackled? Please refer to answer question No. 9 and No.26 above.

35. Where are the disposal areas forexcavation and cut trees?


36. Please details down scope of work oftrees?

Please refer to Section VII GeneralSpecification.

37. Is removal of public utility included inthis scope of work?

Please refer answer of question no. 4 and no. 5above.

38. Is it possible, later after the contractbased on MC-0, to have reviewdesign so that additional item that arenot indicate in current bid could beincluded?

Please refer to Section VIII General Conditionclause 13 variations and Adjustments

39. Is it possible to have alternativematerial source from out side theproject?

Yes it is. But with no additional cost.

40. Relocating existing facilities needcoordination with related authority,which might takes time. In the case,

No. Please refer answer of question no. 4 andno. 5 above.

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will contractor get tolerance for delayarising from that matter ?

41. Could we have minute of pre-bidmeeting and additional data of existingsea surface for volume control ?

Will be upload before date of submission.The bidder should use the existing benchmarkavailable anywhere in site.

42. Could we have minute of pre-bidmeeting with location lay out additionaldata-location and size area that areneeded for repair before overlay ?

The bidder suggested to do site survey torecognize the recent condition before submit thebids.

43. In case of JO, is the experience ofpoint 4.2 (b) asphalt concrete andaggregate base shoulde be full filled byone member or combined together?

Requirement of criteria 4.2 (b) should be fulfilledby lead partner or member but cannotcombined.

44. What is the minimum credit line There’s no minimum limit of credit line as longas it meet requirement of financial resources.

45. Please explain for experiencerequirements is the value of contract(in rupiah) within the last five yearcould be adjusted to the value atpresent time subject to instruction inBPS book?

The value of contract (in rupiah) for evaluationwill exchange to US$ with no adjusted. Theexchange rate to be used for determining theequivalent US$ value shall be the transactionselling rate published by the Bank of Indonesiaapplicable at the date when Taking-OverCertificate for the Works was issued. Theexchange rates shall be obtained from the BIwebsite at the following address:

http://www.bi.go.id/web/en/Moneter/Kurs+Bank+Indonesia/Kurs+Transaksi/

2. KUNJUNGAN LAPANGAN / SITE VISIT

Site Visit dilaksanakan pada hari Rabu, 28 Januari 2015 pukul 10.00 WIB. Kegiatan sitevisit diikuti oleh Procurement Team Unit Layanan Pengadaan wilayah Sumatera Utara dansembilan peserta lelang. WPM tidak dapat hadir pada kegiatan ini karena ada kegiatan diPerguruan Tinggi yang tidak dapat ditinggalkan.

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BAGIAN IVPENUTUP

KESIMPULAN

Selama kegiatan Pre-Bid Meeting tidak ada pelanggaran yang terjadi. Kegiatan Pre Bis Meetingberjalan dengan lancar sesuai dengan yang telah direncanakan.

DAFTAR LAMPIRAN

Lampiran 1 Pengumuman Undangan Lelang

Lampiran 2. Surat Undangan Pre-Bid Meeting + Site Visit

Lampiran 3. Berita Acara Aanwijzing / Minutes of Pre-Bid Meeting + Site Visit

Lampiran 4. Foto dokumentasi kegiatan Pre-Bid Meeting dan kegiatan Site Visit (bila ada)

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Laporan Hasil Pengamatan Proses Pengadaan Jasa Pekerjaan Konstruksi

DAFTAR LAMPIRANLampiran 1. Pengumuan Undangan Lelang

Lampiran 2. Undangan Pre-Bid Meeting dan Site Visit

Lampiran 3. Berita Acara Aanwijzing / Minutes of Pre-Bid Meeting + Site Visit

PROCUREMENT COMMITTEE TEAM ( KELOMPOK KERJA ) U L P W I L A Y A H S U M A T E R A U T A R A SATKER PELAKSANAAN JALAN NASIONAL WILAYAH II PROVINSI SUMUT Alamat : Jln. Busi Dalam No. 7 Medan, Telp. 061-7866804, Fax. 061-7866804, e-mail : [email protected]

MINUTES OF PRE BID MEETING

Number : 74/POKJA /WINRIP/Br.S3/2015

HELD ON January 26, 2015 For Civil Works Packages 15 : Sibolga – Batas Tapsel

WINRIP IBRD Loan No. 8043 – ID IFB: 65/POKJA/WINRIP/Br.S3/2015

Description of Works : The Carriageway of 36 km is being widening to 7 m plus 1.0 – 2.0 m hard shoulders on both sides. Drainage is being provide along the entire lenght of the project road. The project starts at Km. 03+814 from Sibolga at City border of Sibolga and ends at Km. 39+814 from Sibolga at South Tapanuli District Border (Link N 03.044), North Sumatra Province. The road works consist of road betterment, asphalt overlay, drainage improvement and road widening. Work Unit : Satker Pelaksanaan Jalan Nasional Wilayah II Prov. Sumatera Utara Activity : PPK. 12 Sibolga Cs. Location : Sibolga – Batas Tapsel. I. PRE BID MEETING

1. Place and Time of the Pre – Bid Meeting Place : Balai Besar Pelaksanaan Jalan Nasional I Jalan Sakti Lubis No. 1 Medan Time : 10.00 to 13.00 local time Date : January, 26, 2015

2. Attendance A. From Employer :

Procurement Commitee - Ir. Irwan, MT / Chairman - Albed Eko Limbong, ST, MSi/ Secretary - Ir. Parlindungan Sibuea, MT / Member - Luisa Kristina Lumbantobing, ST / Member - Bonar Lumsa Mungkur, AMd. / Member - M. Fauzan ‘Azima Lubis, ST / Member - Marontang Pasaribu, ST / Member

B. From DGH:

- Ir.Synta Febria, MT / Kasi Penyiapan Subdit IB. - Ir. Siduhu Aro Dakhi, MM / Pejabat Pembuat Komitmen 12 (Sibolga Cs)

C. Other Participants :

- Ir. M. Edi Fachri / CTC Winrip (Senior Procurement Specialist 2) - Ir. Mardiansyah / CTC Winrip (Senior Procurement Specialist 2)

D. Òbserver:

M. Koster Silaen, ST, MT

E. From Prospective Bidders: 14 (Fourteen) Bidders

II. RECORD OF THE PRE BID MEETING Opening on 10.00 a.m local time

- The pre bid meeting was opened by Head of Procurement services Unit (ULP) area of North Sumatera.

- And Opening remarks was conducted by Ir. Irwan, MT. Chairman of Procurement Comitee Team ULP Balai Besar Pelaksanaan Jalan Nasional I of Satker Pelaksanaan Jalan Nasional Wilayah II Prov. Sumatera Utara, to examine the Technical requirement that bidders must consider in their bids for package 15 :Sibolga – Batas Tapsel. He state that the purpose of the pre-bid meeting is to inform the bidder the complete requirement of the work to avoid any mis- interpretation.

- Presentation of the bidding procedures of WINRIP as well as emphasis were highlighted on the requirement of the bid document by Ir. M. Edi Fachri (Procurement Specialist 2 CTC WINRIP)

- Open discussion and Q&A session (attached). - The importance of clarification period prior to bid submission and opening

where all bidders may request clarification during their review of bid document and the site and provide correct information to any clarification made by Procurement Comittee for purposes of evaluation.

- A Prospective Bidder requiring clarification shall contact the comittee in writing at the comittee’s email address stated in the bid document to be submitted no later than 21 days prior to the deadline of bid submission

- Deadline of Bid submission will be at 10.00 a.m on date February 23 monday, 2015 . Late bids will be automatically rejected by LPSE system (the bidder cannot upload the bids after the deadline).

- Explanation of the Official Commitment Maker (PPK 12 Sibolga Cs) regarding the location of the work done.

- For an explanation of the field will be conducted on Wednesday dated January 28, 2015 with the rallying point in at 10:00 a.m local time.

III . SITE VISIT Time : 10.00 a.m local time 1. Place and time of the site visit

Meeting point : Time : 10.00 a.m local time Date : Wednesday, January 28, 2015

2. Attendance A. From Employer :

Procurement Commitee - Ir. Irwan. MT / Chairman

- Albed Eko Limbong, ST. MSi/ Secretary - Ir. Parlindungan Sibuea, MT / Member - Luisa Kristina Lumbantobing, ST / Member - Bonar Lumsa Mungkur, AMd. / Member - M. Fauzan ‘Azima Lubis, ST / Member - Marontang Pasaribu, ST / Member

B. From DGH :

- Ir. Siduhu Aro Dakhi, MM / Official Commitment Maker (PPK 12 Sibolga Cs) - Ir. Syinta Febria, MT. Kasi Penyiapan Subdit IB. -

C. Observer: M. Koster Silaen, ST. MT cannot go to site visit because his office has another task that can not be abandoned.

D. From Prospective Bidders: 9 (Nine) bidders

The Procurement Team declared that minutes of pre bid meeting of Package 15 Sibolga – Batas Tapsel. AWP-2 WINRIP IBRD loan No. 8043 – ID made and provided in the duly completed are complete, true, and correct.

PROCUREMENT TEAM

1. Ir. Irwan, MT Chairman 1...................

2. Albed Eko Limbong, ST.MSi Secretary 2...................

3. Ir. Parlindungan Sibuea, MT Member 3...................

4. Luisa Kristina Lumbantobing, ST Member 4...................

5. Bonar Lumsa Mungkur, AMd. Member 5...................

6. M. Fauzan ‘Azima Lubis, ST Member 6...................

7. Marontang Pasaribu, ST Member 7...................

Queries (during Pre-Bid Meeting and received in writing by POKJA)

Questions

Response

1. Which ones financial resources used, 2009-2013 or 2010-2014?

Finansial resources data 2009-2013

2. How about APBN portion of Loan?

Portion of APBN is 30%

3. Do you have detail for analysis of provisional sums?

No detail analisys for Provisional Sum. Please refer to Bid Document Section VIII. General Conditions Sub-Clause 13.5 and Section VII General Specification sub clause 1.7

4. How is procedure of relocation for utilities?

Relocation of utilities will be arrange between PPK and utility owner companies.

5. Who is responsible to cost of relocation for utilities?

The responsibility for relocation of utility is utility owned company, if location of utilities in the right of way (ROW)

6. How is procedure to withdraw provisional sums?

Please refer to Section VII General Specification sub clause 1.7.2

7. Based on document, the equipment example : AMP capacity is 120 tons/hour, is it allowed to use 2 unit of AMP with capacity of 60 tons rather than that as required ? And how about for the others equipment?

The major equipment must meet the type and minimal capacity as describe in Bidding Document Section III of Evaluation and Qualification Criteria in sub clause 3.6 major requirement of equipment. For other Equipment based on proposed method of work and as specification needed.

8. Which ones form of bid security used, option 1 : with following the rules of ICC No. 758 or option 2: with relinquishing the clause 1832 of Indonesian Civil Law ?

Please select only one option. For Option No.1 the commercial bank who issued the bid security should be member of ICC and ratified ICC URDG No. 758.

9. How is the status of land acquisition? Status of land acquisition is on going and it is completed before or on October 2015

10. Who is responsible of maintenance for road the end of link from the end of project?

The contractor is responsible to maintain the road within the construction limits.

11. Please explain any pay item in BOQ which could be expendable for utility work ?

Please refer to answer of question no 4 and 5 above

12. Please explain, is there a partially site handover liable by employer to allow commencement of work started at location which land acquisition is completed ?

Partial site handover maybe considered as long as the World Bank interpose no objection.

13. Please explain How much is value of advance payment in percentage deserve

Please see section IX of Particular Condition sub clause 14.2 of Total Advance Payment

for contractor ? 14. Please explain the address of employer to

submit bid validity? The Employer: Directorate General Of Highways, Ministry of Public Works, Republic of Indonesia. Att: Procurement Committee (Pokja) of the Western Indonesia National Roads Improvement Projects (WINRIP) Satker Pelaksanaan Jalan Nasional Wilayah II, Province North Sumatra, ULP Wilayah Sumatera Utara Kementrian Pekerjaan Umum Dan Perumahan rakyat.

15. Please explain the address of employer to submit the bid security ?

The same answer as above. Address: Jalan Busi Dalam No. 7D Medan Kode Pos:

16. What criteria of similar contract in To meet requirements of 4.2 (a) page 46

Definition of similar contract please refer to page 46 foot note no.5 of bidding document. The criteria and requirements are clearly specified.

17. To meet the requiremants of 4.2 (b) page 47 we proposed contract owned Member B with production

a) Asphalt Concrete : 8000 Ton/month b) Aggregate Base : 10,500

cu.m/month Does it meet the requirements? What is the total contract for the

requirements 4.2 (b) must be USD $ 24,300,000,- ?

Please see page 47 of Section III of Bidding Document. The criteria and requirements are clearly specified. For JV/JO, must meet this requirement.

18. If the requirements of 4.2 (a) page 46 without work asphalting and work aggregate base has fulfilled by Lead Partner and to the requirements of 4.2 (b) page 47 have been complied with company member B

Is the company a member C must meet the qualification requirements ?

Please refer to answer of question No. 16 and 17 above

19. If the terms “Average Annual Construction Turnover” Section III Evaluation and Qualification Criteria page 45 have been met by the leader (100%) If each member of B and C must meet the members of USD $ 6,075,000 (25%) ?

Each member also must have minimum 25% of AACTO requirements (USD 6,075,000.00).

20. To need for personnel and equipment if it is met by the leader, whether members must be completed by the member B and the member C ?

Not necessary

21. Is the Form Joint Operating provided by

Committee ?

Form of Joint Operation attached.

22. Please confirm the official to whom the

letter of Bid is quoted ?

The Employer: Directorate General Of Highways, Ministry of Public Works, Republic of Indonesia. Att: Procurement Committee (Pokja) of the Western Indonesia National Roads Improvement Projects (WINRIP) Satker Pelaksanaan Jalan Nasional Wilayah II, Province North Sumatra, ULP Wilayah Sumatera Utara Kementrian Pekerjaan Umum Dan Perumahan rakyat.

23. Related to question 22, bid security validity period ?

Please see refer of section 1 ITB sub clause 19.3

24. With regard to the requirements of the equipment : a. Minimum capacity production of AMP

120 tons/hour b. Minimum capacity production of Stone

Crusher 175 tons/hour c. Minimum Track Asphalt Finisher with

automatic sensor at minimum capacity 120 tons/hour

Please advise whether the bidder can provide more than one unit equipment of smaller capacity to reach the minimum capacity requirements as defined above ?


25. Since the quantity of excavation is huge enough, is there a designated location for disposal or it is the responsibility of providers (contractors) to provide the disposal sites?

Designated disposal location not determined yet. The award bidder will be provide the disposal site.

26. Since there are a huge number of housing sites/land subject to road widening in scatter location, please give us the latest progress of land acquisition and its scheme which showing us location that is already free (within the road right of way ROW ) and please advise when the land acquisition target 100% could be accomplished ?

The process of land acquisition is still ongoing. The process will be complete before site take over.

27. Please give us prediction when signing contract of the package 15 could be upheld ? this question is necessary since calculation of price escalation is started at the month 13 from the date of submission the bid proposal.

Signing contract is estimated on or before August 2015.

28. Who take responsibility for the relocation of utilities (water pipe, PLN, PJU, etc ) and which payment item available in BOQ to finance the cost of relocation ?


29. Related to question No. 28 How is the payment system ?


30. What is the minimum quantity of working

progress that can be reimbursed (through Interim Payment Cerificate ) ?

Please refer to Section IX Particular Conditions sub-clause 14.6

31. How long is the period of validity of performance bond?

Please see refer to Section VIII of General Condition sub-clause 1.1.6.6 and sub clause 4.2 (Performance Security).

32. Is there any facilities necessary to be provided for the employer by contractor ?

No

33. Which is subject to priority if there is a difference between BOQ and drawings ?

Please see refer to Section VIII of General Condition clause 1.5

34. Have all land acquisition been tackled ?

Please refer to answer question No. 9 and No. 26 above.

35. Where are the disposal areas for excavation and cut trees ?


36. Please details down scope of work of trees ?

Please refer to Section VII General Specification.

37. Is removal of public utility included in this scope of work ?

Please refer answer of question no. 4 and no. 5 above.

38. Is it possible, later after the contract based on MC-0, to have review design so that additional item that are not indicate in current bid could be included ?

Please refer to Section VIII General Condition clause 13 variations and Adjustments

39. Is it possible to have alternative material source from out side the project?

Yes it is. But with no additional cost.

40. Relocating existing facilities need coordination with related authority, which might takes time. In the case, will contractor get tolerance for delay arising from that matter ?

No. Please refer answer of question no. 4 and no. 5 above.

41. Could we have minute of pre-bid meeting and additional data of existing sea surface for volume control ?

Will be upload before date of submission. The bidder should use the existing benchmark available anywhere in site.

42. Could we have minute of pre-bid meeting with location lay out additional data-location and size area that are needed for repair before overlay ?

The bidder suggested to do site survey to recognize the recent condition before submit the bids.

43. In case of JO, is the experience of point 4.2 (b) asphalt concrete and aggregate base shoulde be full filled by one member or combined together?

Requirement of criteria 4.2 (b) should be fulfilled by lead partner or by one member, and cannot combined.

44. What is the minimum credit line There’s no minimum limit of credit line as long as it meet requirement of financial resources.

45. Please explain for experience

requirements is the value of contract (in rupiah) within the last five year could be adjusted to the value at present time subject to instruction in BPS book?

The value of contract (in rupiah) for evaluation will exchange to US$ with no adjusted. The exchange rate to be used for determining the equivalent US$ value shall be the transaction selling rate published by the Bank of Indonesia applicable at the date when Taking-Over Certificate for the Works was issued. The exchange rates shall be obtained from the BI website at the following address: http://www.bi.go.id/web/en/Moneter/Kurs+

Bank+Indonesia/Kurs+Transaksi/



AFFIDAVIT – AGREEMENT FOR JOINT VENTURE/JOINT OPERATION*

[This Form is optional, not mandatory. Bidder has his option to use other similar form]

CONSIDERING:

The issuance of the Bidding Documents for the...................................... 1) due for submission to the Ministry of Public Works, Directorate General of Highways on....................................... 2) and

THAT .................................................. 3)

and

.................................................. 4)

and

.................................................. 5)

desire to participate jointly as a Joint Venture/Joint Operation* in the bidding and construction, completion and remedy of defects in the above Project

NOW IT IS JOINTLY AGREED UPON AND DECIDED:-

1. To appoint.................................3), for this Project as Sponsoring Member/Leading Company to represent and to act for and on behalf of the Joint Venture/Joint Operation* and to sign in its name all documents including the Bid and the Contract Agreement.

2. That ..................................................3)

and

..................................................4)

and

..................................................5)

hereby agree that in case of Award, they are and shall remain jointly and severally liable for their obligations under the Contract Documents.

3. That the interest of each Company in the Joint Venture/Joint Operation* shall be as stated in the Bidding Documents being:-

......................................... 6) (percent)

......................................... 7) (percent)

......................................... 8) (percent)

4. Each Company will participate in these same proportions in the expense and in the profit and loss of Joint Venture/Joint Operation*. These partnership proportions will not be modified either during the Bidding period or throughout the whole period of the Contract except with the prior written approval of the Employer and the joint written agreement of the participating Companies.

Irrespective of the relative size of the partnership proportions stated above, each of the participating Companies will have full supervision of all aspects of the implementation of this Agreement, including the right of full access to all documentation relevant to the fulfillment of the Contract, such as financial records, purchase orders, receipts, lists of Plant and Equipment and personnel, subcontract agreements, correspondence, telexes, etc.

5. The power to sign for and on behalf of the Joint Venture/Joint Operation *shall vest in.................9) in his capacity as President/Managing Director of...................3), subject to the prior written approval of..............................4) and ................................. 5) regarding the contents of the documents to be signed and the conditions thereof.

6. That this Agreement will become operative with immediate effect on receipt of the Letter of Acceptance for the Project issued by the Directorate General of Highways, Ministry of Public Works.

7. That this Agreement shall automatically become null and void if the Contract is not awarded to the Joint Operation.

8. That this Agreement has been prepared in.............. 10) copies of which all copies having equal legal status and strength.

IN WITNESS WHEREOF the parties have placed their signatures and seals at............................................ 11) on this................ 12) day of...............13) .

(..........................................)14) (.......................................)15) (......................................) 16)

Certificate by Public Notary.

( ......................................... )

Signature

Notes:

1) = Name of Project and Name of Package to be bid 2) = Date of Bidding Documents issued 3) = Name of Firm 1 4) = Name of Firm 2 5) = Name of Firm 3 (if any) 6), 7), 8) = Joint Venture/Joint Operation* Sharing Portion 9) = Name of Authorised Representative 10) = Number of copies 11), 12),13) = Place, date, month and year when the Agreement Signed. 14),15),16) = Signature and Seals of each Authorized Representative *Bidders shall use applicable term as intended, choose one and delete other. “Joint venture is as an ad hoc association of firms that pool their resources and skills to undertake a large or complex contract in the role of “Contractor,” with all firms (partners in the JV) being legally liable, jointly and severally, for the execution of the contract in the event of a partner’s withdrawal.